Scientific Engagement Specialist III

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Position title: Scientific Engagement Specialist III

Location: Arlington, Virginia

Clearance required: SECRET

Responsibilities include (but are not limited to):

Planning & Policy Adherence: The Contractor shall assist the Government Lead with event planning and site evaluations in strict accordance with all applicable Department policies and procedures.
Logistics & Setup: The Contractor shall manage event logistics (vendors, travel, and quotes) and ensure all physical and IT/AV room configurations are fully tested and completed in advance.
Execution & Hospitality: The Contractor shall manage day-of event execution, ensuring all materials, hospitality services, and room setups are completely finalized prior to guest arrival.
Executive & VIP Support: The Contractor shall provide comprehensive support for executive events, managing VIP logistics, security access, and coordination with the Protocol Officer.
Reporting & Documentation: The Contractor shall process all conference approval packages and attendance reports in accordance with official guidance and maintain historical event archives.
Staffing & Service Level Agreement: The Contractor shall maintain required on-site staffing, conduct daily check-ins, and meet all established response time metrics for communications and "pop-up" requests.
IT & Security Compliance: The Contractor shall exclusively use approved government (.mil) networks and software for official business, ensuring zero data transfer to contractor or personal accounts.
Deadlines & Tracking: The Contractor shall strictly adhere to all Government-established timelines and maintain a fully accessible central event calendar for all tasks and milestones.