Accounts Assistant (AP)

Job Responsibilities

• Process supplier invoices, debit notes, and staff reimbursement claims accurately and on a timely basis.
• Verify invoices against Purchase Orders (PO), Delivery Orders (DO), Goods Receipt Notes (GRN), and other supporting documents.
• Ensure proper coding of expenses to the correct General Ledger (GL) accounts, cost centres and project codes.
• Prepare payment vouchers and supporting documents for review and approval.
• Perform monthly supplier Statement of Account (SOA) reconciliations and resolve any discrepancies.
• Coordinate with Procurement and Project Teams on project-related purchases and supplier invoices.
• Maintain accurate accounting records and proper filing of Accounts Payable documentation.
• Assist in month-end and year-end closing activities, including preparation of schedules and supporting documents.
• Ensure compliance with company policies, accounting procedures, and internal controls.
• Support finance process improvement initiatives, ERP/system implementation projects, and automation efforts to enhance operational efficiency.
• Assist with audit requests by providing relevant documentation and schedules.
• Perform any other ad-hoc duties and responsibilities as assigned by Management.

Job Requirements

• Diploma or Degree in Accounting, Finance, or an equivalent professional qualification.
• Minimum 1–2 years of Accounts Payable experience.
• Experience in the construction, engineering, or project-based industry will be an added advantage.
• Proficient in Microsoft Excel and accounting/ERP software.
• Good understanding of Accounts Payable processes and accounting principles.
• Meticulous, organized, and able to work accurately under tight deadlines.
• Strong communication and interpersonal skills.
• Able to work independently and collaboratively within a team environment.