Senior Accounts Payable Specialist

Senior Accounts Payable Specialist

Senior Accounts Payable Specialist to join our India-based accounting team. This role is a critical contributor to our global AP function, supporting a high-volume, multi-entity payables environment spanning the US and Europe. The ideal candidate brings deep AP technical skills, a continuous improvement mindset, and the ability to work independently within a lean, automation-forward team.

This role works closely with Billtrust's AP Manager and cross-functional partners in procurement, treasury, and the broader accounting organization. You will play a central role in driving invoice processing accuracy, vendor relationship management, and month-end close activities.

Key Responsibilities

Invoice Processing & Coding

• Process high volumes of vendor invoices across multiple legal entities in Coupa and Sage Intacct
• Apply correct GL account coding and department allocations in accordance with the Billtrust chart of accounts
• Validate invoices against purchase orders and contracts; escalate discrepancies for resolution
• Identify and flag prepaid invoices, non-PO spend, and cross-border transactions for appropriate handling

Payment Operations

• Support weekly payment runs including ACH, wire, and check disbursements across US and EU entities
• Reconcile vendor statements and resolve open items in a timely manner
• Flag invoices for payment timing review in accordance with company DPO policy (minimum 10-day lead time before payment run)
• Assist with cross-border payment documentation and currency considerations for EUR, PLN, and USD transactions

Month-End Close

• Prepare and post AP accrual journal entries for goods and services received but not yet invoiced
• Reconcile the AP subledger to the general ledger at period-end
• Assist with aged AP review, identify stale liabilities, and support balance sheet substantiation
• Provide supporting schedules and documentation for audit requests
• Process Improvement & Automation
• Support the rollout and ongoing optimization of Coupa AI invoice capture and automated approval workflows
• Identify manual steps in the AP cycle and propose automation or workflow enhancements
• Maintain and update AP process documentation and SOPs
• Partner with the AP Manager on special projects including system implementations and policy updates

Vendor & Stakeholder Management

• Serve as a primary point of contact for vendor inquiries regarding invoice and payment status
• Coordinate with the procurement team on PO matching issues and supplier onboarding
• Escalate unresolved vendor disputes with clear documentation and recommended resolution

Qualifications

Required

• 5+ years of accounts payable experience in a corporate or shared services environment
• Hands-on experience with an ERP system (Sage Intacct preferred) and a procure-to-pay platform (Coupa preferred)
• Strong understanding of the AP cycle end-to-end, including accruals, three-way matching, and period-end close
• Experience processing invoices and payments across multiple legal entities
• Proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, data reconciliation)
• High attention to detail with the ability to manage competing priorities in a fast-paced close environment
• Strong English communication skills, both written and verbal

Preferred

• Experience in a US-headquartered B2B SaaS or technology company with international operations
• Familiarity with cross-border payment processes, VAT invoicing, and multi-currency transactions
• Exposure to AP automation tools or AI-assisted invoice processing
• Experience supporting external audits or SOX-related control testing
• Bachelor's degree in Accounting, Finance, Commerce, or a related field