Senior Admin Executive
As a rapidly growing startup, we are looking for a proactive Senior Admin Executive to manage office operations, build processes from zero to one, and create a productive workplace environment in a fast-paced setup.
Office Infrastructure & Facility Management
Oversee current office operations, maintenance, housekeeping, and security.
Plan and support the setup of new office spaces in a zero-to-one environment.
Coordinate with vendors, facilities, legal, and compliance teams.
Ensure workplace safety, hygiene, and functional infrastructure.
Vendor Management
Identify, negotiate, and manage contracts with facility vendors, pantry services, security agencies, and maintenance partners.
Ensure timely procurement of office supplies and services.
Travel & Outings Management
Handle end-to-end employee travel logistics including bookings, accommodations, and local conveyance.
Plan and coordinate team outings, offsites, and company events.
Ensure cost-effective planning and maintain travel and event budgets.
Employee Care & Engagement
Manage employee office needs: seating, access cards, pantry, stationery, etc.
Coordinate with HR to support events, onboarding, and overall in-office experience.
Administrative Operations
Maintain administrative records, budgets, and reports.
Ensure timely utility and service payments (internet, electricity, etc.).
Coordinate with IT and procurement teams for equipment and infrastructure needs.
Stakeholder Management
Handle leadership support activities and coordinate with Directors, CEO, and Operations teams for administrative and business requirements.
Compliance & Risk Management
Ensure adherence to health, safety, and legal compliance standards.
Manage audits related to office premises and facility operations.
● 3–5 years of relevant experience in administration or facility management.
● Prior experience handling office setups is a strong plus.
● Strong interpersonal and vendor negotiation skills.
● Ability to work in a fast-paced startup environment.
● Proficient in MS Office / Google Workspace and admin reporting tools.
● High ownership, problem-solving ability, and service-oriented mindset.
● Ability to build processes from scratch and manage operations in a zero-to-one setup environment.