Senior Administrative Professional, Engineering and Consulting

Applicants must be currently authorized to work in the United States on a full-time basis. No sponsorship is available for this position.

Ramboll is seeking a full-time Administrative Assistant to join our Princeton, New Jersey office. This is an opportunity for a highly organized, service-oriented professional to play an important role in supporting a collaborative team within a global engineering and consultancy company. Experience in an engineering, environmental, or consulting environment is preferred, but not required.

We invite you to bring your administrative expertise, attention to detail, and people skills into play as you help keep our office running smoothly and create a welcoming, well-supported experience for employees, clients, and visitors. In this role, you will support day-to-day office operations, coordinate meetings and events, assist with polished client-facing documents, and help ensure colleagues have the resources they need to do their best work.

To succeed in this role, you should be organized, proactive, and comfortable balancing a variety of priorities in a professional office environment. The ideal candidate is resourceful, collaborative, and detail-oriented, with strong communication skills and experience preparing, formatting, or proofreading business documents such as reports, proposals, and presentations.

Your new role
In joining Ramboll, you will become part of an internationally leading company within Environment & Health and a local office where administrative support is valued as an essential part of delivering high-quality work for our clients. You will also be part of a broader administrative community across offices, collaborating with colleagues who support the region and each other with business support requests in addition to local office responsibilities.

Your key responsibilities will be:

• Prepare, format, proofread, and edit documents, including proposals, presentations, reports, and other client-facing materials using Ramboll branded templates; review materials for brand consistency, grammar, punctuation, formatting, graphics, and tables
• Document production, including printing, collating and shipping
• Organize and support employee engagement activities, client meetings, and internal meetings, including calendar coordination, meeting room and resource bookings, catering, A/V and office equipment support, and meeting space set-up and clean-up
• Help maintain a professional, organized, and welcoming office environment, including workstations, kitchen areas, conference rooms, shared spaces, and office supplies
• Process vendor invoices for payment
• Provide general administrative support to employees and project teams, helping coordinate day-to-day requests and keep work moving efficiently
• Visitor reception and front-office support, including building access, mail, deliveries, and a positive first impression for guests
• Assist with employee onboarding and offboarding activities in coordination with internal teams
• Coordinate travel arrangements and related logistics, as needed

About You
From the moment you start at Ramboll, we will support your personal and professional development so that you can continue to grow with the company. While we look forward to supporting your continued learning and development, for this role we have identified some qualifications, skills, and capabilities that will set you up for success.

These include:

• A bachelor’s degree in business, communications, marketing, or a related field is preferred. An associate degree or equivalent combination of education and relevant experience will also be considered.
• Two years or more of relevant professional administrative experience; prior experience supporting an engineering, environmental, architecture, or consulting firm is beneficial but not required
• Strong proficiency with Microsoft Office 365, including Word, Excel, PowerPoint, Outlook, OneDrive, and Teams; Adobe experience is beneficial
• Familiarity with a customer relationship management (CRM) software system is beneficial but not required
• Experience with planning meetings and events including planning the catering
• Ability to troubleshoot office equipment (e.g., copiers/printers) and assist with setting up virtual meetings in conference rooms
• Excellent written and verbal communication skills, with strong proofreading, editing, grammar, spelling, punctuation, and formatting skills and a high level of attention to detail
• Ability to manage multiple priorities, shift focus as needed, and follow through on tasks in a fast-paced professional environment
• Ability to take ownership, work independently with minimal supervision, and use sound judgment when solving problems
• High level of professionalism, discretion, and care when handling sensitive or confidential information

What we can offer you

• Investment in your development
• Leaders you can count on, guided by our Leadership Principles
• Being valued for the unique person you are
• Never being short of inspiration from colleagues, clients, and projects
• The long-term thinking of a foundation-owned company

Salary Transparency Statement

At Ramboll, we are committed to fair and transparent compensation practices that support our people and our purpose of creating sustainable societies. The anticipated base salary range for this position is $58,500 - $76,000 per year. This range reflects the compensation we reasonably expect to offer at the time of posting. Actual compensation will vary based on factors such as location, skills, experience, education, and internal equity. Because we operate across multiple U.S. markets, pay may differ depending on the cost of labor in specific locations. In addition to base salary, this position may be eligible for bonus, overtime or other forms of compensation and we offer a comprehensive benefits package that supports well-being, professional development, and work-life balance. Our recruiters are happy to share more about the specific salary range and total rewards package applicable to your location during the hiring process.

Ready to join us?

Please submit your application with your up-to-date CV. We invite diversity in all its forms and encourage applicants from all groups to apply.

Thank you for taking the time to apply! We look forward to receiving your application.

Work at the heart of sustainable change with Ramboll in the Americas

Ramboll is a global architecture, engineering, and consultancy company. As a foundation-owned people company, founded in Denmark, we believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that’s where we start – and how we work. Our history is rooted in a clear vision of how a responsible company should act and being open and curious is a cornerstone of our culture. Ramboll in the Americas has thousands of experts working across more than 70 offices. Ramboll experts deliver innovative solutions across Environment & Health, Water, Energy, and Planning & Urban Design.

Where People Flourish

Our mission is to create sustainable societies where people and nature flourish. This means that a culture of inclusion is embedded in everything we do. Our people bring diverse backgrounds and experiences to the company, enabling us to deliver innovative and forward-thinking solutions to our clients. We also know how important it is to achieve the right balance of where, when, and how much you work. At Ramboll, we offer flexibility as part of our positive and inclusive approach to work. We are committed to equal employment opportunity, regardless of age, disability or medical condition, gender identity, marriage and domestic partnership, pregnancy and maternity, race, ancestry, or national origin, religion or belief, sex and sexual orientation, military service and veteran status, or any other protected characteristic. Ramboll wants to ensure opportunities are accessible to candidates with disabilities. So, please let us know if there are any changes we could make to the application process to make it more comfortable for you. You can contact us at job.advert.accessibility@ramboll.com with such requests.