Senior Executive Assistant to the CEO
Senior Executive Assistant (Growth Path to Chief of Staff)<\/span>
<\/h1>Company:<\/span> Approvely<\/span>
<\/p>Location:<\/span> Coral Springs, FL <\/span>
<\/p>Target Start Date:<\/span> ASAP (Because a billion\-dollar machine moves fast)<\/span>
<\/p>Reports To:<\/span> Founder & CEO<\/span>
<\/p>Direct Reports:<\/span> Executive Assistant (Sales & Marketing)<\/span>
<\/p>
<\/div>The Elevator Pitch<\/span>
<\/h2>Let\u2019s be honest: you\u2019ve seen your fair share of boring Executive Assistant job descriptions. This is not one of them. We aren\u2019t looking for a passive diary\-manager or an order\-taker. We are looking for a strategic gatekeeper, and an operational force multiplier who wants a front\-row seat to building a category\-defining fintech company.<\/span>
<\/p>
<\/div>Approvely is a profitable, bootstrapped payment technology infrastructure platform processing more than $1 billion in annual payment volume. We are entering a hyper\-growth phase fueled by institutional fundraising, product expansion, and rapid team scaling.<\/span>
<\/p>
<\/div>Our CEO is a hands\-on, brilliant, fast\-moving founder with a massive bias toward execution. She shifts gears between fundraising, customer strategy, and product vision at lightning speed. She needs an operational right\-hand to create structure out of ambiguity, reduce her context\-switching, and ruthlessly guard her time.<\/span>
<\/p>
<\/div>Bonus points?<\/span> This role is intentionally architected with a direct growth path into a <\/span>Chief of Staff<\/span> position. If you have aspirations to transition into executive business leadership, we will give you the runway to do exactly that.<\/span>
<\/p>
<\/div>The Vibe & Working Style<\/span>
<\/h2>Our CEO values speed, extreme ownership, and practical problem\-solving over "perfect process." She communicates dynamically throughout the day and loves concise, solution\-oriented updates.<\/span>
<\/p>
<\/div>Your job isn't to wait for instructions\u2014it's to anticipate needs three steps ahead. You\u2019ll manage her calendar with a balanced, highly strategic approach: fiercely defending uninterrupted blocks for deep work and fundraising preparation, while seamlessly locking in high\-value meetings with investors, enterprise clients, and partners. If a meeting doesn't have an agenda, a clear purpose, or an absolute requirement for her presence, you\u2019ll confidently reschedule, delegate, or decline it.<\/span>
<\/p>
<\/div>What You\u2019ll Own<\/span>
<\/h2>Executive Operations & "Air Traffic Control"<\/span>
<\/h3>Calendar & Focus Defense:<\/span> Masterfully curate the CEO\u2019s schedule to maximize impact over volume, keeping her focused only on highest\-value priorities.<\/span>
<\/p><\/li>Inbox Diplomacy:<\/span> Over time, take the keys to the CEO's inbox. Prioritize incoming messages, ghostwrite high\-stakes correspondence, independently respond to inquiries, and flag critical decisions.<\/span>
<\/p><\/li>Meeting Mastery:<\/span> Ensure the CEO never walks into a meeting cold. You will build comprehensive briefing documents (company backgrounds, CRM history, talking points, and objectives). You will track action items across teams to ensure execution.<\/span>
<\/p><\/li>Leadership & Mentorship:<\/span> Serve as the head of our internal administrative function, directly managing, mentoring, and balancing the workload for our Sales & Marketing EA.<\/span>
<\/p><\/li><\/ul>
<\/div>Special Projects & Growth Support<\/span>
<\/h3>Strategic Initiatives:<\/span> Keep the gears turning on fundraising preparation, due diligence requests, investor pipelines, product launches, and enterprise customer implementations.<\/span>
<\/p><\/li>Internal Operations & SOPs:<\/span> Identify operational bottlenecks, build out team documentation/SOPs, and continuously drive cross\-departmental accountability.<\/span>
<\/p><\/li>Personal Executive Support:<\/span> Handle high\-value personal logistics (family scheduling, travel, reservations, and special projects) to ensure the CEO's personal life runs as smoothly as her business life.<\/span>
<\/p><\/li>Tech & AI Champion:<\/span> We operate with an AI\-first mindset. You\u2019ll leverage tools like ChatGPT, advanced CRM platforms, and AI meeting assistants daily to automate workflows and save time.<\/span>
<\/p><\/li><\/ul>
<\/div>What Success Looks Like<\/span>
<\/div>In 90 Days:<\/span> You have fully optimized the CEO's calendar, organized her inbox, streamlined executive travel, and successfully implemented a bulletproof follow\-up tracker. The CEO is actively reclaiming meaningful strategic hours every single week.<\/span>
<\/p><\/li>In 6 Months:<\/span> You are managing the majority of executive communications and driving key company cross\-functional initiatives without daily oversight. You are a trusted representative of the Office of the CEO.<\/span>
<\/p><\/li>Long\-Term:<\/span> You have scaled alongside Approvely, mastered the business from the inside out, and are actively stepping into broader Executive Operations or a Chief of Staff role.<\/span>
<\/p><\/li><\/ul>
<\/div>If you are a fiercely proactive executive operations professional who wants to stop just scheduling meetings and start scaling a powerhouse company, apply today. We can\u2019t wait to meet you.<\/span>
<\/p>
<\/div><\/span>
Requirements<\/h3>What You Bring to the Table (Qualifications)<\/span>
<\/h2>The Track Record:<\/span> 5+ years supporting founders, CEOs, or senior executives\u2014ideally in a fast\-paced tech, startup, or B2B SaaS/Fintech environment.<\/span>
<\/p><\/li>Startup DNA:<\/span> You thrive in fast\-moving, high\-collaboration environments where priorities can pivot based on market opportunities.<\/span>
<\/p><\/li>Exceptional Judgment:<\/span> An ironclad track record of handling highly confidential data (M&A, board decks, compensation structures) with flawless discretion.<\/span>
<\/p><\/li>Leadership Potential:<\/span> Prior experience managing or mentoring other administrative staff is a huge asset.<\/span>
<\/p><\/li>Tech\-Fluent:<\/span> You don't just use software; you optimize it. Google Workspace, Slack, Notion, and AI automation tools are part of your daily superpower toolkit.<\/span>
<\/p><\/li>Location:<\/span> Willing and excited to be on\-site daily in beautiful <\/span>Boca Raton, FL<\/span>.<\/span>
<\/p><\/li><\/ul>
<\/div>Nice\-to\-Have Bonuses:<\/span>
<\/h3>Prior experience in Fintech, Web3, or Payments.<\/span>
<\/p><\/li>Experience assisting with investor relation pipelines or institutional fundraising rounds.<\/span>
<\/p><\/li><\/ul>
<\/div><\/span>
Benefits<\/h3>What We Offer<\/span>
<\/h2>Highly competitive base salary commensurate with your seasoned expertise.<\/span>
<\/p><\/li>Early\-stage equity package (own a piece of the billion\-dollar payments engine you're helping build).<\/span>
<\/p><\/li>Comprehensive medical, dental, and vision insurance.<\/span>
<\/p><\/li>Generous PTO, paid company holidays, and a collaborative workspace in Boca Raton.<\/span>
<\/p><\/li><\/ul>
<\/div><\/span>
<\/p>
Location:<\/span> Coral Springs, FL <\/span> Target Start Date:<\/span> ASAP (Because a billion\-dollar machine moves fast)<\/span> Reports To:<\/span> Founder & CEO<\/span> Direct Reports:<\/span> Executive Assistant (Sales & Marketing)<\/span> Let\u2019s be honest: you\u2019ve seen your fair share of boring Executive Assistant job descriptions. This is not one of them. We aren\u2019t looking for a passive diary\-manager or an order\-taker. We are looking for a strategic gatekeeper, and an operational force multiplier who wants a front\-row seat to building a category\-defining fintech company.<\/span> Approvely is a profitable, bootstrapped payment technology infrastructure platform processing more than $1 billion in annual payment volume. We are entering a hyper\-growth phase fueled by institutional fundraising, product expansion, and rapid team scaling.<\/span> Our CEO is a hands\-on, brilliant, fast\-moving founder with a massive bias toward execution. She shifts gears between fundraising, customer strategy, and product vision at lightning speed. She needs an operational right\-hand to create structure out of ambiguity, reduce her context\-switching, and ruthlessly guard her time.<\/span> Bonus points?<\/span> This role is intentionally architected with a direct growth path into a <\/span>Chief of Staff<\/span> position. If you have aspirations to transition into executive business leadership, we will give you the runway to do exactly that.<\/span> Our CEO values speed, extreme ownership, and practical problem\-solving over "perfect process." She communicates dynamically throughout the day and loves concise, solution\-oriented updates.<\/span> Your job isn't to wait for instructions\u2014it's to anticipate needs three steps ahead. You\u2019ll manage her calendar with a balanced, highly strategic approach: fiercely defending uninterrupted blocks for deep work and fundraising preparation, while seamlessly locking in high\-value meetings with investors, enterprise clients, and partners. If a meeting doesn't have an agenda, a clear purpose, or an absolute requirement for her presence, you\u2019ll confidently reschedule, delegate, or decline it.<\/span> Calendar & Focus Defense:<\/span> Masterfully curate the CEO\u2019s schedule to maximize impact over volume, keeping her focused only on highest\-value priorities.<\/span> Inbox Diplomacy:<\/span> Over time, take the keys to the CEO's inbox. Prioritize incoming messages, ghostwrite high\-stakes correspondence, independently respond to inquiries, and flag critical decisions.<\/span> Meeting Mastery:<\/span> Ensure the CEO never walks into a meeting cold. You will build comprehensive briefing documents (company backgrounds, CRM history, talking points, and objectives). You will track action items across teams to ensure execution.<\/span> Leadership & Mentorship:<\/span> Serve as the head of our internal administrative function, directly managing, mentoring, and balancing the workload for our Sales & Marketing EA.<\/span> Strategic Initiatives:<\/span> Keep the gears turning on fundraising preparation, due diligence requests, investor pipelines, product launches, and enterprise customer implementations.<\/span> Internal Operations & SOPs:<\/span> Identify operational bottlenecks, build out team documentation/SOPs, and continuously drive cross\-departmental accountability.<\/span> Personal Executive Support:<\/span> Handle high\-value personal logistics (family scheduling, travel, reservations, and special projects) to ensure the CEO's personal life runs as smoothly as her business life.<\/span> Tech & AI Champion:<\/span> We operate with an AI\-first mindset. You\u2019ll leverage tools like ChatGPT, advanced CRM platforms, and AI meeting assistants daily to automate workflows and save time.<\/span> In 90 Days:<\/span> You have fully optimized the CEO's calendar, organized her inbox, streamlined executive travel, and successfully implemented a bulletproof follow\-up tracker. The CEO is actively reclaiming meaningful strategic hours every single week.<\/span> In 6 Months:<\/span> You are managing the majority of executive communications and driving key company cross\-functional initiatives without daily oversight. You are a trusted representative of the Office of the CEO.<\/span> Long\-Term:<\/span> You have scaled alongside Approvely, mastered the business from the inside out, and are actively stepping into broader Executive Operations or a Chief of Staff role.<\/span> If you are a fiercely proactive executive operations professional who wants to stop just scheduling meetings and start scaling a powerhouse company, apply today. We can\u2019t wait to meet you.<\/span> The Track Record:<\/span> 5+ years supporting founders, CEOs, or senior executives\u2014ideally in a fast\-paced tech, startup, or B2B SaaS/Fintech environment.<\/span> Startup DNA:<\/span> You thrive in fast\-moving, high\-collaboration environments where priorities can pivot based on market opportunities.<\/span> Exceptional Judgment:<\/span> An ironclad track record of handling highly confidential data (M&A, board decks, compensation structures) with flawless discretion.<\/span> Leadership Potential:<\/span> Prior experience managing or mentoring other administrative staff is a huge asset.<\/span> Tech\-Fluent:<\/span> You don't just use software; you optimize it. Google Workspace, Slack, Notion, and AI automation tools are part of your daily superpower toolkit.<\/span> Location:<\/span> Willing and excited to be on\-site daily in beautiful <\/span>Boca Raton, FL<\/span>.<\/span> Prior experience in Fintech, Web3, or Payments.<\/span> Experience assisting with investor relation pipelines or institutional fundraising rounds.<\/span> Highly competitive base salary commensurate with your seasoned expertise.<\/span> Early\-stage equity package (own a piece of the billion\-dollar payments engine you're helping build).<\/span> Comprehensive medical, dental, and vision insurance.<\/span> Generous PTO, paid company holidays, and a collaborative workspace in Boca Raton.<\/span>
<\/p>
<\/p>
<\/p>
<\/p>
<\/div>The Elevator Pitch<\/span>
<\/h2>
<\/p>
<\/div>
<\/p>
<\/div>
<\/p>
<\/div>
<\/p>
<\/div>The Vibe & Working Style<\/span>
<\/h2>
<\/p>
<\/div>
<\/p>
<\/div>What You\u2019ll Own<\/span>
<\/h2>Executive Operations & "Air Traffic Control"<\/span>
<\/h3>
<\/p><\/li>
<\/p><\/li>
<\/p><\/li>
<\/p><\/li><\/ul>
<\/div>Special Projects & Growth Support<\/span>
<\/h3>
<\/p><\/li>
<\/p><\/li>
<\/p><\/li>
<\/p><\/li><\/ul>
<\/div>
<\/div>
<\/p><\/li>
<\/p><\/li>
<\/p><\/li><\/ul>
<\/div>
<\/p>
<\/div><\/span>Requirements<\/h3>
What You Bring to the Table (Qualifications)<\/span>
<\/h2>
<\/p><\/li>
<\/p><\/li>
<\/p><\/li>
<\/p><\/li>
<\/p><\/li>
<\/p><\/li><\/ul>
<\/div>Nice\-to\-Have Bonuses:<\/span>
<\/h3>
<\/p><\/li>
<\/p><\/li><\/ul>
<\/div><\/span>Benefits<\/h3>
What We Offer<\/span>
<\/h2>
<\/p><\/li>
<\/p><\/li>
<\/p><\/li>
<\/p><\/li><\/ul>
<\/div><\/span>