Senior Finance Officer

CHILD SAFEGUARDING:
Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:
The Senior Finance Officer is responsible for ensuring that key financial policies (including payroll) are followed with regards to spending that is on-time, compliant with donor rules and in accordance with budget forecasts. By supporting colleagues in programmes, s/he will ensure that spending is reviewed in ‘real time’ with costs that are charged correctly. S/he will also supporting in ensuring that all finance files are up-to-date with the correct supporting documents attached, and that weekly and monthly financial processes are followed. S/he will maintain high accounting standards, and support the Provincial Manager to ensure the liquidity of the provincial office.

SCOPE OF ROLE:

Reports to: Head of office with dotted line to Finance Senior Manager CO
Staff reporting to this post: Finance Assistant
Close working relationships: Finance, HR, Programme Operations
Budget Responsibilities: 0

KEY AREAS OF ACCOUNTABILITY:

Financial Reporting FT LOE 10%
• Preparation and compilation of accurate cash forecasts on a monthly basis for East Region and submission to Finance coordinator for checking and reviewing for further processing.

Accounting: FT LOE 40%
• Preparing the financial reports(GLACOS) on weekly bases and submit to finance coordinator for his/her review and posting in to Agresso. For east region.
• Ensure required corrections and adjustments are identified and recorded in tot GALCOS and submitted to Finance Coordinator for checking and posting in to Agresso.
• Prepare and enter necessary accruals at each period end or at the end of an award and submit it to finance coordinator for review and posting in to Agresso.
• Ensure amortization of advances and expenses, and transactions are booked / allocated to correct codes.
• Preparation of cash reconciliations on weekly bases for finance coordinator review.
• Preparation of weekly bank reconciliations for finance coordinator review .
• Preparing the fund request for east region from country office twice in a month
• Preparing all the bank and cash payments vouchers a long with all the support documents for finance coordinator review.

S2P/ Account payable FT LOE 40%
• Processing Prosave Invoices to make sure all relevant documentation are completed and ready for invoice approval of finance coordinator.
• make sure the Accounting Coding are accurate and are in line with the chart of account.
• way match to ensure PO, GRN and Invoice are Matching, to avoid any Discrepancies.
• Correct the incorrect Tax calculation in Prosave and Agresso
• Submitting the paid Remittance to Agresso on daily basis for east region finance coordinator for posting in to Agresso.
• follow up with Treasury (East region Cashier) for the Submitted system Generated Payments.
• Process Remittance Proposal (SU07) and Remittance Confirmation (SU08) Reports for Payment and getting the approval of east region finance coordinator.

Miscellaneous FT LOE 10%
• Check all financial documents for suppliers payments and staff claims before submission to bnak and make sure coding and costs are allocated in approporiate lines
• Check the bank details for all supplier documents before submission to bank.
• Post transactions onto Agresso on a daily basis, ensuring that all files are correct and do not have any missing supporting documents.
• Management of financial documents and archives.
• Processing of cash requests.
• Lead correspondence with banks to add or remove bank signatories.
• Record daily bank transactions.
• Monitor and manage the liquidity of the provincial office.
• Work with the Provincial Manager to conduct and record daily cash counts.
• Act as member of procurement bid committees upon request, taking care to attend all meetings on time.
• Act as Finance focal point for internal or external audits.
• Provide support to cash transfer programming where requested.
• Any other tasks assigned by supervisor.
BEHAVIOURS (Values in Practice)
Accountability:
• holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale.
Collaboration:
• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• approachable, good listener, easy to talk to.
Creativity:
• develops and encourages new and innovative solutions
• willing to take disciplined risks.
Integrity:
• honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS
• Bachelor's degree in Business Administration/ Economic/or ACCA completion of 9th Paper

EXPERIENCE AND SKILLS
Essential
• 5+ years of finance experience
• Good communication and interpersonal skills
• Positive experience in managing others
• Ability to work under pressure
• Ability to work as a team player
• Fluent in Pashto and/or Dari with skills in English
• Good self-starter with effective time management skills
• Exposure to automated accounting systems
• Strong skills in coordinating and collaborating with others in partnership
• Positive, solution-driven, respectful and with a ‘can-do’ attitude
• IT skills (e.g. Word, Excel, Powerpoint)
• Ability and willingness to travel within Afghanistan

Desirable
• Experience working in humanitarian emergencies across multiple areas of Afghanistan
• Previous experience in NNGOs/INGOs, UN etc.
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The post holder is required to carry out the duties in accordance with the Save the Children Equal Opportunities and Diversity policies and procedures.
Health and Safety
The post holder is required to carry out the duties in accordance with Save the Children Health and Safety policies and procedures.
Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.