<\/span><\/div>Specialist area: Information\nand Digital Technology including software, hardware, services, and support and\nmaintenance.<\/span><\/span>
<\/span><\/p>Responsible for more\ncomplex IT requirements with H risk rating, various stakeholders, integration\nrequirements, high spend, business critical services and systems with cyber\nsecurity and data privacy exposure /risk. Managing and influencing multiple\ninternal and external stakeholders per project.<\/span><\/span>
<\/span><\/div>Working with other\nSourcing Specialists on projects where BU requirements include technology\ncomponents.<\/span><\/span>
<\/span><\/p>
<\/span><\/div>This includes:<\/span><\/span>
<\/span><\/div>- Delivery of all\ncommercial and contractual elements of sourcing initiatives up to contract\naward ensuring all financial, risk, strategic and commercial considerations are\noptimised.<\/span><\/span>
<\/span><\/span><\/li>- Own, manage and\nfacilitate the sourcing process from requirement identification to handover of\ncontract to Business upon contract completion.<\/span><\/span>
<\/span><\/li>- Chair and manage\nCross Functional Sourcing Teams (CFST) during supplier selection and\ncontracting processes.<\/span><\/span>
<\/span><\/li>- Act as a Subject\nMatter Expert throughout the source to contract cycle.<\/span><\/span>
<\/span><\/li>- Responsible for\neffective contract handover to BU supplier/service managers after contract\nsigning.<\/span><\/span>
<\/span><\/li>- Participate in post\ncontract supplier risk management activities as per the prescribed Policy &\nStandards.<\/span><\/span>
<\/span><\/li>- Implement\ncategory/commodity strategies where applicable.<\/span><\/span>
<\/span><\/li>- Responsible for\nsupplier engagement and leading negotiations during the sourcing and\ncontracting process and annual price negotiations.<\/span><\/span>
<\/span><\/li>- Working in\npartnership with Absa Technology Procurement teams to maximise synergies and\nrealise economies of scale.<\/span><\/span>
<\/span><\/li>- Working with WW IT\nGRC when required.<\/span><\/span>
<\/span><\/li>- Work\ncross\-functionally with both internal and external stakeholders to establish\nand maintain working relations with Absa Group and Woolworths and to provide\nthe required plan to deliver targeted savings.<\/span><\/span>
<\/span><\/li>- Relationship\nManagement with allocated BU Heads.<\/span><\/span>
<\/span><\/li>- Engage with WFS Executives and Supplier Senior\nManagement during the source to contract process.<\/span><\/span>
<\/span><\/li><\/ul>
<\/span><\/div>Management\nof Sourcing Lifecycle<\/span><\/span><\/b>
<\/span><\/div>Ownership and responsibility for the\nSource \-to\- Contract Life Cycle including:<\/span><\/span>
<\/span><\/div>- Procurement Planning/ forecasting of\nsourcing requirements for allocated BUs,<\/span><\/span><\/span>
<\/span><\/li>- Facilitate the development of the\nRFP Terms of Reference (Scope of Work,)<\/span><\/span>
<\/span><\/li>- Conduct Market analysis and\nbenchmarking (including pricing),<\/span><\/span>
<\/span><\/li>- Lead and facilitate Cross functional\nsourcing teams throughout the Source \- to\-Contract lifecycle,<\/span><\/span>
<\/span><\/li>- Manage inputs and deliverables\nrequired from internal stakeholders and suppliers,<\/span><\/span>
<\/span><\/li>- Lead, development and execution of\nSourcing Strategies for all assigned initiatives, which invoke a high degree of\nstrategic and/or business risk and value. This would include reviewing of\ndifferent commercial models/options, ensuring alignment with Business and\ncategory strategies,<\/span><\/span>
<\/span><\/li>- Determining evaluation criteria and\nweightings,<\/span><\/span>
<\/span><\/li>- RFx compilation and publishing,<\/span><\/span>
<\/span><\/li>- Engage with supplier representatives\non behalf on WFS,<\/span><\/span>
<\/span><\/li>- Bidder Questions & Answers and\nor Bidders conference before RFx closing date,<\/span><\/span>
<\/span><\/li>- Proposal Evaluations including\nbidder presentations and demonstrations (if required),<\/span><\/span>
<\/span><\/li>- <\/span><\/span><\/span><\/span>Supplier short listing and\nnegotiations,<\/span><\/span>
<\/span><\/li>- Ensure due diligence and screening\nis performed on short listed suppliers before final selection and\nrecommendation,<\/span><\/span>
<\/span><\/li>- Supplier selection and\nrecommendation to relevant Execs or Exco,<\/span><\/span>
<\/span><\/li>- Award and Regret letters,<\/span><\/span>
<\/span><\/li>- Ensure completion of all\npre\-contract risk activities has taken place (distributed between ABSA,\noutsourced services, WFS Risk Management and Sourcing specialist) before\ncontract signing and supplier onboarding,<\/span><\/span>
<\/span><\/li>- Manage the contracting process,<\/span><\/span>
<\/span><\/li>- Development of an Exit strategy (if\napplicable),<\/span><\/span>
<\/span><\/li>- Contract handover to relevant\nsupplier /service manager in BU,<\/span><\/span>
<\/span><\/li>- Maintain an audit trail during the\nRFx process,<\/span><\/span>
<\/span><\/li>- Responsible to collect & save all\ndocuments during the RFx process and ensure safekeeping and destruction as per\nthe Records Management & Retention & Destruction Standard (POPIA).<\/span><\/span>
<\/span><\/li>- Manage and register deviations and\nfacilitate Motivation for Deviation process and COE approval.<\/span><\/span>
<\/span><\/li>- Ensure compliance with Third Party\nRisk Management, Sourcing and Supplier Management Policies, Standards and\nguidelines.<\/span><\/span>
<\/span><\/li>- Responsible for the incorporation of\nBBBEE strategies and ensure the requirements of the Supplier Diversity Standard\nare incorporated throughout the Source \-to\-Contract lifecycle.<\/span><\/span>
<\/span><\/li>- Negotiate BBBEE Transformation Plans\nfor suppliers not meeting the minimum BBBEE Level. Incorporate the\nTransformation Plan to the contract.<\/span><\/span>
<\/span><\/li>- Liaise with Absa/Woolworths Sourcing\nteams to maximize synergies and realize economies of scale.<\/span><\/span>
<\/span><\/li>- Effectively manage supply side\ndependencies and interactions up to executive level throughout the sourcing\nlife cycle internally with clients and colleagues and externally with\nsuppliers.<\/span><\/span>
<\/span><\/li>- Responsible for specified\npost contract supplier management activities and participation in annual\ncontract reviews as per the relevant Policy & Standard. Escalate high risk\nand contentious issues to the Sourcing Manager for resolution.<\/span><\/span>
<\/span><\/li><\/ul>
<\/span><\/div>Supplier\nGovernance, Risk & Compliance<\/span><\/span><\/b><\/span>
<\/span><\/div>- Engage with Supplier Risk Screening\nspecialist to ensure Due diligence and screening requirements (as per the\nrelevant Standards) are completed after short listing but before contract\nsigning.<\/span><\/span><\/span>
<\/span><\/li>- Assist the screening specialist to\naddress issues experienced with suppliers during the due diligence process if\nnecessary.<\/span><\/span>
<\/span><\/li>- Responsible to facilitate\nsegmentation (IRA) to determine Inherent Risks associated with the service,\nrisk rating of the service and the requirement for inputs/ approval from SME\u2019s\n(Legal, Finance, Tax, Infosec and Regulatory)<\/span><\/span>
<\/span><\/li>- From the Inherent Risk assessment\nidentifying relevant Supplier Control Obligations to be incorporated to the\nSupplier contract.<\/span><\/span>
<\/span><\/li>- Identify, document (risk register)\nand resolve risks during the sourcing process. Include unresolved risks to contract\nhandover document deck. Ensure governance and regulatory requirements and approvals\nare met before contract signing. This includes Cloud Committee approvals and\nBudget/Business case/Value Case approvals.<\/span><\/span>
<\/span><\/li>- Ensure sourcing is in line with\norganisational and external governance, (i.e. Internal Audit, FAIS, FICA, BEE\nrating and compliance adherence).<\/span><\/span>
<\/span><\/li>- Ensure a sound risk framework is\nadhered to in terms of all new and existing sourcing projects and contracts,\ni.e. that it is in alignment with WFS and ABSA policies and legislative\ngovernances.<\/span><\/span>
