Senior Officer/ Executive, Leasing Admin

Job Responsibilities

1. Lease Documentation Processing

· ACRA search on tenants and prospects

· To ensure full execution of documents after tenant’s acceptance of Letter of Offer and preparation of Lease Agreements including payments

· Assist and support the team to ensure smooth process of lease documentation – including proper filing, liaise and track the execution of lease documents by tenants

· Maintain timely submission and update tenants’ sales on a monthly basis

· Timely update concluded deals, and update COC required documentations

2. Viewing Arrangements

· Attend to phone enquiries and making viewing arrangements

· Maintaining calendars of team for viewing arrangements

· Calculation of area for proposed subdivided units

3. Vacancy Listing

· Maintain vacancy listing and agent mailing list, monthly

· To send and follow up of prospecting emails to prospects

4. Arrears Management

· To ensure timely follow up with Finance and tenants on arrears for rent and ad-hoc charges

5. Tenant’s Insurance Policies

· To ensure timely follow-up with tenants on updating of Tenants’ PL and IAR insurance in accordance to SOP

6. Tenants Related Matters

· Arrange for flowers to be sent for tenant’s business commencement

7. Procurement

· Create purchase requests and ensure payments are timely remitted

8. Contact Database

· Ensure timely updated of contact database for tenants, and business associates. Support with relevant contact details to counterparts

9. URA Occupancy Reporting

· Reporting of building occupancy in URA portal

10. Any other ad-hoc duties assigned

You will also manage the network of property leased from external Landlord

· Liaising and following up with external Landlord’s Lease Admin Team on the documentations pertaining to the Lease including insurances and ensure payments made timely.

· Liaise with internal stakeholder to renew insurance policies on an annual basis

Job Requirements

· 1 to 2 years of administration / operations experiences

· Able to work in fast paced environment and meet timelines

· Well-conversant in Microsoft Office applications (MS Word/Excel)

· Details-oriented and quality conscious

· Good follow through skills

· Pleasant personality and good interpersonal skills

· You should have a Diploma/ Degree in Real Estate/Building/Business

We regret to inform that only shortlisted candidates will be notified.