Sr. Executive / Executive – Invoice Processing & Travel and Expense
Education: Graduate or MBA/Post Graduate bachelor’s in commerce
Experience (years): Sr. Executive - Graduate or Postgraduate with 4 to 6 yrs of experience
Location: Mumbai (Airoli) and Bangalore
Working Hours: 8.5 hours/day (APAC Shift)
Role Requirements:
This position currently requires Work from Home during Early Morning Shift as per project needs.
The candidate must be flexible to travel based on business requirements during this period.
There may be a prepone in shift timing, which will be reviewed post-transition.
Following the transition, the role will shift to a Hybrid Work from Office model, in alignment with company guidelines.
Role Summary:
Individual will be responsible for Invoice Processing-Accounts payable, Vendor Helpdesk and Query resolution
Qualification Criteria/Work Experience
Essential:
Have worked in SAP environment having T-code knowledge
Experience in shared services / customer facing environment
Have fair knowledge of the Procure to Pay Process
Understanding of Standard Operating Procedures (SOP/DTP)
Good Word, Excel & PowerPoint skills
Good verbal and written communication skills
VIM-SAP working knowledge will be added advantage
Well-in Confidence to handle multi-tasking ability and well-verse into it
Overall Project/Task description:
Ensure timely processing of invoices ensuring the invoices are processed correctly and error free taking into account the terms and conditions of contracts.
Exercise control on open GRIR, open advances report, critical vendor report
Ensure that the Employees’ and Vendor’s ledger is operated accurately, efficiently and to agreed timescale and ensure that the Employees and Vendors are paid accurately and on time.
Accounts Payable Vendor helpdesk knowledge- Handling Query Management
Verify payable information in the system & highlight any data discrepancy
Responsible for documenting bounced and fraudulent payments and notifying the proper authorities as and when such documents are created
Respond to queries in a timely and accurate manner
Managing escalations from vendors including periodical reconciliation of Statement of Accounts
Assist on month end closing end to end
Create data trackers for supporting monitoring activities
Ensuring the SLA on timeline for processing AP Invoices is met
Publish Monthly/ weekly reports of the BU that is supported
Vendor Analysis & GR/IR Analysis Monthly
AP Ageing Knowledge to ensure debit balance are timely taken care
Timely reversal and rectification to be taken care
Identify opportunities for process improvements within the accounts payable function
Transition of new activities, build effective SOPs & train team
Ensure work with business stakeholders to close the AP on time and accurate
Understanding on the different types of invoice processing and clearing blocks of AP books
Excellent Communication Skills required.