Sr. Project Accountant

Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share.

We are a multi-disciplinary practice of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, landscape architects and sustainability experts who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and city-shapers, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what’s next. We’re always looking for passionate people who share our values and care as much about our communities as we do. We're proud to be a Certified B Corporation and one of Canada's Greenest Employers, committed to using our design practice as a force for good in the world.

We are seeking an experienced Project Accountant to support the financial success of large, multi-disciplinary projects. DIALOG provides a unique opportunity to work directly with the Partners of the practice and their project portfolios. In this capacity, you will act as a trusted advisor by delivering monthly financial updates on portfolio performance, including current financial health and project status, variance analysis and key risks, forecasted revenue, costs, and workload projections.

In this role, you will manage the day-to-day financial operations of an assigned portfolio working collaboratively with the Project Managers and project teams. You will be a key part of the team throughout the full project lifecycle from project setup to project closeout by maintaining accurate financial data, supporting project planning, and helping teams make informed decisions.

This position works closely with Project Managers and multidisciplinary design professionals, including architects, landscape architects, interior designers, planners, and engineers, to monitor project billings, costs, budgets, and revenue across projects of varying size and complexity.

Key Responsibilities:

Set up the project in compliance with the client contracts/fee agreements, including design build, IPD, alliances, joint ventures and percentage of construction.

Partner with Project Managers for project set up including WBS, including labour, disbursement, and consultant budgets.

Ensure projects have current and complete resourcing plans and project plans for assigned projects.

Manage the financial administration of consultant relationships, from initial setup through payment release.

Support Project Managers through the monthly billing and earned value analysis cycle to ensure accurate cost coding and revenue recognition for hourly, lump sum and CPM billing structures

Prepare monthly invoices in accordance with project-specific billing requirements.

Analyze monthly work-in-progress (WIP) and prepare supporting backup documentation.

Participate in internal and external project meetings, as required.

Contribute to monthly revenue review meetings by providing financial insight and project context.

Prepare and distribute accurate, timely project performance reports.

Update monthly revenue projections based on discussions with Project Managers regarding schedules, progress, and project plans.

Monitor and call on accounts receivable for assigned projects and maintain collection notes within the ERP system.

Participate in Project Accounting meetings and professional development workshops.

Facilitate internal monthly project performance meetings with key stakeholders.

Prepare standard project reports and respond to ad hoc reporting requests accurately and promptly.

Qualifications:

7+ years of project accounting experience within a medium- to large-sized architecture and engineering environment.

Experience with progress billing in multi-disciplinary architecture, engineering, or construction environment is considered an asset.

Strong aptitude for learning new ERP systems, with experience in BST considered an asset. Advanced proficiency in Excel is required, and experience with Power BI or other data visualization tools is highly valued.

A bachelor’s degree or diploma in Accounting, Commerce, or a related field is considered an asset.

Strong communication and interpersonal skills, with the ability to build trusted relationships across multidisciplinary teams.

A proactive, professional approach with strong initiative and sound problem-solving skills.

An inquisitive mindset and the confidence to ask questions, assess options, and recommend practical solutions.

Strong attention to detail and analytical skills, with the ability to interpret data and generate meaningful insights.

The ability to adapt to changing priorities while maintaining a high level of accuracy and quality.

A collaborative working style and the ability to contribute effectively within a team environment.

Don’t meet every single requirement? We still encourage you to apply! We’re looking for future DIALOGers who are eager to learn, bring unique perspectives, and want to make a real difference in the world—even if your experience doesn’t align perfectly with every qualification.

Perks & Benefits

Parental leave top-up programs for all parents upon the birth or adoption of a child, RRSP matching, competitive medical and dental benefits coverage upon the first day of employment, discounted memberships, encouraged work/life balance with gifted time off during the holiday season and Vacation Buy-Up program, and reimbursement for professional memberships and dues are just a few of the benefits that DIALOGers enjoy.

Professional Development

DIALOG offers continued professional growth through leadership development opportunities specifically designed for our collaborative culture. Among others, some of our programs include: CoachDIALOG which equips our coaches with essential communication and feedback strategies for building great teams; Integrateducation™ supports DIALOGers in accredited continuing education opportunities; technical skills development via e-learning pathways; and financial support for relevant external learning opportunities.

Equal Opportunity

DIALOG celebrates diversity and is an equal opportunity employer. We are committed to an inclusive environment for all, free of discrimination and harassment. Employment-related decisions are made without regard to sex, religion, ethnicity, sexual orientation, disability, age and race. In accordance with DIALOG’s Accommodation Policy, accommodations for people with disabilities are available upon request for candidates throughout the selection process.