Sr Terminal Assistant

Position Summary

This position supports the day to day operations of the terminal by performing a variety of office tasks.

Essential Functions

• Organize and sort incoming mail and paperwork
• Verify driver paperwork for each load
• Enter information into customer systems as necessary
• Answer phone calls to the terminal and address questions or concerns
• Respond to customer billing and load status questions
• Enter drivers paperwork daily into spreadsheet for billing
• Generate invoices for customers
• Scan invoices to customers for payment
• Generate daily reports for customers
• Load counts for customers
• Send reports to customers weekly along with backup documents
• Enter and send payroll weekly
• Keep track of vacation for employees
• Print out logs for drivers that need updated and return to corporate
• Schedule appointments for drivers (physicals, drug tests & renewals)
• Applications
• Answer daily emails
• Help shop with vendor invoices and emails
• Check and order uniforms weekly
• Filing, copy, and scanning documents
• Expense reports and Per Diem
• Manage office when Terminal Manager is out
• Any other duties assigned