Teacher Education: Administrative Assistant II

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Position Title:

Job Category:

University Staff

Employment Type:

Regular

Job Profile:

Administrative Assistant II

Job Duties:

POSITION: A full-time university staff position is available in the Teacher Education Program beginning July 12, 2026. The working title for this assignment is Administrative Assistant with an official title of Administrative Assistant II. This is an expected-to-continue assignment which requires a six-month probationary period [or project assignment expected to last at least one year]. The expected hourly hiring salary will be based on qualifications and experience [or state minimum starting salary.

MINIMUM QUALIFICATIONS: Excellent organization, communication, and customer service skills; ability to create a warm and welcoming environment for our students, faculty and partners; strong interpersonal and collaboration skills to interact effectively with administrators, faculty, staff, students, visitors, and community partners; demonstrated verbal and written communication abilities; knowledge of or desire to learn Qualtrics, BP Logix, CampS, WorkDay and other commonly-used university applications; advanced knowledge of Microsoft Office (Word, Excel, Outlook) to organize meetings, communicate effectively, generate a variety of documents, and maintain records; ability to learn the Teacher Education Program database; ability to learn new systems, software, and processes quickly; ability to conduct tasks professionally and confidentially; ability to multi-task and work efficiently and effectively; ability to be flexible and work collaboratively as part of a team serving all of the Teacher Education programs including Department Chairs, the Director of the Teacher Education Program, the Certification Officer, and the Field Placement Coordinator; ability to work independently on tasks with minimal supervision; and commitment to equity, diversity, and inclusivity.

PREFERRED QUALIFICATIONS: Knowledge of UW-System processes; demonstrated commitment to support and enhance the diversity and cultural and global awareness of students, faculty, and staff.

DUTIES:

Provide reception for the Teacher Education Program
Provide support to the coordinator/director of the Teacher Education Program
Organize and manage procedures and timelines for CBC requirements and self-disclosure forms
Organize and manage procedures and timelines related to TB testing
Maintain and renew affiliation agreements with schools, districts and institutions.
Manage Teacher Education Program scholarships and awards
Process and track travel expense reports.
Order materials and supplies for the Teacher Education Program
Manage, maintain records and provide reports related to the budget and travel.
Organize events for the Teacher Education Program.
Provide support for certification officer and licensing processes.
Collect, organize, and communicate data for required state/federal reporting purposes.
Maintain and update Teacher Education Program web pages
Develop and execute a social media strategy for the Teacher Education Program.
Assist with recruitment and engagement events for the Teacher Education Program.
Provide support and backup for the field experience database including data entry, document generation, and reports.
Provide support and backup for the field experience coordinator and the field experience assistant.
Other duties as assigned.

THE UNIT: The Teacher Education Program (TEP) office consists of four people. The TEP office arranges placements for all students pursuing a career in education, works with the Department of Public Instruction to maintain accreditation of our education programs, communicates extensively with school partners and endorses candidates for teaching licensure.

UNIVERSITY and EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of approximately 11,000 students and 1,200 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit https://www.uwec.edu/human-resources/employment-opportunities/why-uwec/ .

The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities.

APPLICATION PROCEDURE: Applications are submitted electronically. Please follow instructions found on the following Web site: https://wisconsin.wd1.myworkdayjobs.com/UW_Comprehensives (Job ID #10012283). Please be sure you have included the following in PDF format:

Letter of application
Resume
Names and contact information for three references.

Please direct requests for additional information to:

David J. Peyton, PhD; peytondj@uwec.edu

To ensure consideration, completed applications must be received by 6/28/2026. However, screening may continue until position is filled.

Key Job Responsibilities:

Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision

Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums

Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities

Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations

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Preferred Qualifications:

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How to Apply:

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Special Notes:

INSTITUTIONAL OVERVIEW

UW-Eau Claire, an institution of approximately 9,000 students and 1,200 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit https://www.uwec.edu/human-resources/employment-opportunities/ .

ADDITIONAL INFORMATION

The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report. Also visit our Campus Security Authority(CSA) policy.

UW is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.