(Temp to Hire) Operations Coordinator

We hold ourselves to exceptionally high standards in order to provide unparalleled service to healthcare professionals, their staff and patients. We strive to end each workday knowing that we’ve made someone’s life better.

Our team is comprised of courageous and caring healthcare warriors. We’re here to solve the impossible problems, such as reducing medical errors, saving patient lives, and empowering physicians to stay financially independent. We care deeply about making a big impact and we are relentless.

Inspired to grow the company and our careers, we remain committed to daily discipline, self improvement, and a ceaseless search for solutions.

We equally value our work and our life apart from work. We’re compelled to work with urgency, decisiveness, and efficiency in everything we do. This affords us freedom and time for things that matter most.

Leaders at pMD are developed through our mentorship program. Investing in the success of each individual strengthens our team and builds loyalty. We believe in leading by example. Everything one does ripples outward. Therefore, we need each individual at pMD to embody our core values to thrive as an enduring great company.

We’re looking for a highly organized, resourceful Operations Coordinator to support our CEO and Chief of Staff. This role combines executive support, personal assistance, office management and customer support.

You’ll help manage day-to-day priorities, keep the office running smoothly, and make sure nothing falls through the cracks, whether that’s coordinating vendor schedules, handling personal logistics, or jumping in to solve operational issues.

This is an in-person role based in Santa Barbara, CA.

Operations & Project Coordination

Office Management

2–4 years of experience in an executive assistant, operations, office management, production environment (e.g., entertainment, film/TV, media), or similar role

Bachelor’s degree preferred, or at least 8 years of directly relevant professional experience

Based in Santa Barbara, CA or within roughly 50 miles; this is a full-time, in-person role (8am–5pm)

Access to a reliable vehicle for occasional local travel and errands

Proven track record of managing multiple priorities and competing deadlines across stakeholders with consistent, on-time delivery

Experience in a role where accuracy was critical, such as data entry, financial reporting, legal, compliance, or executive communications

Experience drafting professional communications, reports, or executive-level materials for leadership and broad organizational audiences

Prior experience handling confidential information such as personnel matters, executive schedules, financial data, or legal documents

Experience creating or maintaining SOPs, process guides, or internal documentation

Proficient in Google Workspace and Microsoft Office Suite

Experience with task or project management tools (e.g., Asana, Notion, Monday.com, or similar) is a plus

The starting annual salary for this position is $73,490, paid on a semi-monthly basis.

Path to Full-Time Employment

This position begins as a temporary role with the potential to transition to regular full-time employment, based on business needs and performance. During the initial evaluation period, you will be compensated as a salaried employee while both parties assess mutual fit. The evaluation period is 60 days.

Candidates who successfully complete the evaluation period will be offered the opportunity to transition to full-time employment, including eligibility for the full benefits package outlined below. We are seeking candidates who are genuinely interested in and committed to the long-term opportunity this role represents.

Benefits Upon Transition to Full-Time Employment pMD offers a comprehensive benefits package, including: