Warehousing Analyst

Job Description

Position Title:

Assistant Warehouse Supervisor – STSTO & Inventory Control

Department:

Warehouse Operations

Location:

Pune Plant

Reporting To:

Warehouse Manager

Job Purpose

To ensure efficient management of inter-plant stock transfers (STSTO), timely Goods Acceptance Receipt (GAR) processing, accurate inventory control, and proper documentation. The role is responsible for maintaining stock accuracy, completing reconciliation activities, and ensuring compliance with organizational and audit requirements.

Key Responsibilities

1. STSO (Stock Transfer Order) Management

• Execute and monitor inter-plant stock transfers (STSO) in a timely manner.
• Coordinate with dispatching and receiving plants to ensure smooth material movement.
• Track and close all pending STSO transactions within defined timelines.
• Verify material details, quantities, and supporting documents prior to dispatch.

2. GAR (Goods Acceptance Receipt) Management

• Ensure same-day GAR posting for all incoming STSO materials.
• Coordinate with warehouse and system teams to avoid delays in receipt posting.
• Monitor and control pending GAR transactions.
• Ensure alignment between physical receipt and system entries.

3. Reconciliation Activities

• Perform monthly reconciliation of STSO vs GAR transactions.
• Identify and resolve discrepancies such as:
  • Pending GAR
  • Quantity mismatches (short/excess)
  • System vs physical stock differences
• Prepare reconciliation reports and highlight issues to management.

4. Inventory Control & Stock Accuracy

• Maintain accurate inventory records in ERP/SAP systems.
• Ensure stock match between physical and system inventory.
• Conduct cycle counts and support periodic stock audits.
• Investigate and resolve inventory discrepancies.

5. Documentation & Compliance

• Maintain proper documentation for:
  • STSO transactions
  • GAR postings
  • Inward / Outward records
• Ensure all records are audit-ready and compliant with company policies.
• Follow standard operating procedures (SOPs) and quality guidelines.

6. Warehouse Operations Support

• Support material handling, storage, and bin management activities.
• Ensure adherence to FIFO & 5S practices.
• Monitor handling of critical materials to prevent damage or loss.

7. Coordination & Issue Resolution

• Coordinate with internal teams (Production, QA, Purchase, Dispatch & logistics) and other plant warehouses.
• Participate in root cause analysis (RCA) for operational issues.

Key Performance Indicators (KPIs)

• Same-day GAR completion rate (100%)
• STSO closure turnaround time (24 hrs)
• Monthly reconciliation accuracy (100%)
• Inventory accuracy (100%)
• Audit compliance score (100%)

Qualifications

• Diploma / Bachelor’s Degree in Logistics, Supply Chain, Commerce, or related field

Experience

• 2–5 years of experience in warehouse or inventory management
• Experience in manufacturing industry preferred

Required Skills & Competencies

• Strong knowledge of STSO processes and inter-plant logistics
• Working knowledge of ERP/ORACLE systems
• Good analytical and reconciliation skills
• Strong coordination and follow-up ability
• Attention to detail and documentation accuracy