8 months Executive Assistant $6K (EAA)

Job Responsibilities:

• Provide full managerial and administrative support to the CFO and HODs.
• Coordinate the administrative and logistics aspects of meetings.
• Assist in the consolidation of agenda/materials for meetings.
• Produce minutes of meetings.
• Arrange travel and accommodation & support the expense claims.
• Undertake any other function-related duties and tasks assigned.
• Play key role in organization and/or coordination of events within own division as well as those that involve cross-divisional collaborations.
• Assist, provide ad-hoc assistance to the other Managers where necessary.
• Liaise for the purpose of information requests, provision, event/meeting coordination & confirmation, and ensuring adherence to company policies and procedures.
• Coordinate meetings and arrangements.
• Coordinate with other departments’ Coordinators to ensure that administrative office information and procedures are updated and complied with efficiently.
• Disseminate information as requested.
• Process Travel Request System and Purchase Requisition System.
• Obtain necessary approvals for all purchase/travel requisitions & expense claims.

Job Requirements:

• Minimum of 5 years of secretarial experience with senior management.
• Proficient in Microsoft Office skills (Word, Excel, PowerPoint, etc.)
• Posses good time management skills.

Aaron Teo Yiau Bing

CEI Reg. No. R1103712

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.