Administrative Assistant

Overview of the Position: Manages diverse administrative functions for a large, complex department / business unit. Responsibilities include:

• Administrative support including telephone, screen email, copy/faxing/filing, meeting preparation, distribution group and organizational chart management, office supplies, etc.

• Usually relieves management of administrative details; gathers, compiles and reports information relevant to/for department;

• Coordinates schedules for corporate level executives (scheduling and re-scheduling meetings/appointments, preparing/gathering presentation materials, travel etc.)

• Performs travel reservations, including International/Visa requirements, and process travel/expenses

• Relieves management of administrative details; gathers, compiles and reports information relevant to/for the executive

• May be involved in exposure to sensitive information, and must use considerable tact, diplomacy and judgment

• Event Management, including Town Halls and misc. events

• Other Ad Hoc business requests / activities as necessary

Required:

• 2-5+ years of experience as an Executive Assistant

• Calendar and meeting management

• Excellent communication skills. Ability to manage multiple phone calls in a professional manner

• The ability to interact effectively within a multi-disciplined team, across multiple locations and to interact with senior level executive audience.

• Significant time management, organization, multi-tasking, attention to detail, and prioritization skills

• Strong computer proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook, Visio)

• Proactive and anticipatory work ethic

• Flexibility in work schedule, to begin day early and/or finish late, availability on as-needed basis

• Ability to take on new responsibilities and work effectively under pressure and time constraints

• Familiarity with travel reservation process and systems

Desired:

• Executive-level support and/or support for multiple executives

• Advanced administrative and analytical skills.

• Business Support experience

• Financial services support experience

• Intellectually curious

CzariaAbaloyan

314-942-5489/czaria.abaloyan(at)collabera.com