Administrative Assistant (Level III)

• Performs diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence.

• Usually relieves management of administrative details; gathers, compiles and reports information relevant to/for department; may manage a number of different and often conflicting objectives, projects or activities at one time.

• The candidate will manage diverse administrative functions for a large group of senior level executives.

• Functions may include: multiple phones, coordination of travel and meetings, processing of expenses, supply and facility order management, participating in Onboarding/Offboarding of employees, ordering technology/help request tickets, creation and editing of presentations, and special projects as needed.

• Communicates with executives and line management to gather or convey relevant information.

• May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and judgment.

• Advanced administrative and analytical skills.

• Thorough knowledge of a variety of software programs

Job Requirements:

• Advanced administrative and analytical skills.

• Thorough knowledge of a variety of software programs

• Strong Word, Excel, PowerPoint & Outlook skills

• Visio skills a plus

• Multi-Tasker, self starter requires minimum supervision

• Ability to proactively look for potential conflicts or issues and resolve

• Strong attention to detail

• Ability to prioritize and work well under pressure

• Ability to obtain information in a timely and efficient manner

• Effective comprehension, listening, verbal and written communication skills

• Ability to navigate in a constantly changing environment and under tight deadlines with high level of accuracy

• Strong relationship skills and ability to work with a variety of constituent groups

• Ability to interface with Senior Executives

• Proficiency in Concur & Ariba systems a plus

• Proficiency in internal technology ordering systems a plus

• Knowledge of ACR system a plus

• Minimum 5 years Administrative Experience in a financial environment preferred.

• Extensive Administrative Assistant experience.
• Banking/Finance experience.