Administrative Assistant (Part-time) MA

Pay Rate: $15-20hr
Title: Administrative Assistant
Location: Middleton, Ma
Part time 25-30 hours a week

Essential Job Functions

• Scan physical documents using office copier and scanner equipment
• Convert scanned files into digital formats for billing and documentation processes
• Accurately rename and organize electronic files
• Upload digital documents into company filing systems and databases
• Separate and categorize files into appropriate folders and records systems
• Maintain accurate electronic records and ensure proper document organization
• Verify document quality, readability, and completeness prior to filing
• Assist with additional administrative and clerical duties as needed
• Maintain confidentiality of company and customer information at all times
• Communicate with management regarding document processing needs, workflow updates, and task completion

Qualifications

• Strong attention to detail and organizational skills
• Basic computer proficiency, including experience with Google Workspace and file management systems
• Ability to work independently and efficiently in a fast-paced environment
• Strong time management and multitasking abilities
• Previous administrative, clerical, or document processing experience preferred
• Experience with scanning equipment and digital filing systems is a plus

Background & Physical Requirements

• High School Diploma or GED equivalent required
• Ability to successfully pass a Background Check, Drug Screen, and Administrative Physical (see terms below)
• Ability to sit and work at a computer for extended periods of time
• Ability to lift and move files or boxes as needed
• Frequent use of office equipment, including copiers and scanners