Administrative Officer- Emergency Department

The incumbent serves as the Administrative Officer (AO) for the Emergency Department (ED). S/he will normally work at the Bowling Division, but is occasionally required to work at the Sousley Campus. The AO also serves as the ADPAC for the service.

As part of the ED management team, the AO has responsibility over all administrative programs as they pertain to the ED. S/he speaks for the service chief on matters affecting the service that do not require professional medical expertise. The incumbent collaborates with the Chief of Emergency Medicine to ensure integrated goals and priorities for the service are met. Major duties include but not limited to: Monitors expenditures and suggests reallocations of funds based on shifting program needs. Coordinates with the service chief relative to ongoing analysis of space adequacy. Serves as the Contracting Officer Representative (COR) for any contracts pertaining to the ED. Assists the service chief with recruitment of physicians and other staff including the development of job advertisements. Maintains close liaison with other service level administrators and chiefs. Determines efficient methods of developing systems to retrieve the required data to realize information needs throughout the department. Evaluates the service's operational effectiveness and to determines future modifications and resources required to improve current operations. Collaborates with the service chief to ensure integrated goals and priorities for the service are met. Assures all licensed independent practitioners (LIP) in the ED are appropriately credentialed and privileged. Advises service chief on policies and procedures ensuring compliance with VA regulations, statues, and requirements of various internal and external review bodies. Develops new or modified work methods, organizational structures, management processes, staffing patterns, or procedures for administering program services. Maintains knowledge of the VA budgetary processes and brings financial considerations to program development and management. Oversees the accurate captures of workload (ICD-10 and CPT codes) and medical record information in the ED. Monitors the financial performance of the service via VERA, DSS, and other sources. Serves as the primary timekeeper for the service. Tracks continuing medical education (CME) credits and Advanced Cardiac Life Support (ACLS)/Basic Life Support (BLS) certifications. Work Schedule: Monday-Friday 8:00am-4:30pm Telework- ADHOC: This position may be authorized for ADHOC telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer- Emergency Department/PD303610 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.