Executive Assistant / Administrator

Working Location: Orchard

Working Schedule: Mon - Fri (9am - 6pm)

Contract Tenure: 4 months

Executive Assistant cum Administrator
Singapore Office

We are looking for a highly organized and proactive Executive Assistant cum Administrator to support the Director and also ensure the smooth day-to-day running of our Singapore office. In this role, you’ll be at the heart of our workplace operations—supporting employees, coordinating vendors, and making sure our office is a productive, welcoming, and well-maintained environment.

Key Responsibilities

Office & Facilities Management

• Oversee all office maintenance and repairs, including lighting, equipment, carpets, and other facilities to ensure a safe and comfortable workspace.
• Coordinate with vendors for office equipment
• Manage office plant maintenance, from regular upkeep to adding new greenery.
• Supervise cleaning staff and ensure hygiene standards are consistently met.
• Manage biometric access rights, locker assignments, and name card printing.

Administrative & Operational Support

• Handle travel requests for the Singapore office, ensuring timely approvals and arrangements.
• Oversee mailroom operations, screen calls, and manage reception duties.
• Raise purchase orders, reconcile invoices, and submit expenses in Coupa in an accurate and timely manner.
• Send internal announcements regarding building notices, fire drills, and other safety exercises.

Event & Staff Engagement Support

• Assist in planning and coordinating annual company gatherings, team-building activities, and office-wide events.

What We’re Looking For

• Strong organizational and multitasking skills with attention to detail.
• Excellent communication skills and a customer-service mindset.
• Ability to manage multiple vendors and coordinate across different stakeholders.
• Proficiency in Microsoft Office