Executive (HR & Admin)

JOB SUMMARY

The Executive (HR & Admin) will assist the Manager in overseeing HR activities including training administration, recruitment and selection, staff benefits, performance management, foreign staff work pass application & renewal and the general HR administrative functions of SCH.

JOB SCOPE

1. Recruitment & Onboarding

• Prepare Letters of Appointment and coordinate onboarding processes.

• Arrange onboarding medical check-ups, conduct staff orientation, and request for access cards, email accounts, and ECCareSuite accounts from IT.

• Handle work pass applications and renewals for all foreign staff.

• Purchase Security Bonds through insurance company as required

• Follow through the whole process for Work Pass Applications.

2. Staff Offboarding & Clearance

• Ensure exit clearance procedures are completed.

• Process cancellation of staff email accounts, ECCareSuite accounts, and access cards.

• Handle foreign staff work pass cancellations.

3. Training & Development

• Oversee the entire training process, from registration to training grant applications.

4. Employee Records & Administration

• Maintain and update the employee database and personnel files promptly.

• Handle daily HR administration, including recruitment support, selection, and employee grievances.

• Administer staff welfare, incentives, and benefits

• Arrange 6-monthly medical checks for work pass holders.

• Manage and oversee the on-site staff dormitory.

5. Compliance & Reporting

• Ensure compliance with SCH rules, regulations, and MOM guidelines.

• Submit levy waiver applications to MOM when necessary.

• Prepare and submit monthly statistical reports and MOM surveys.

• Submit WICA insurance claims when necessary

6. Policy & Process Improvement

• Assist the Manager in reviewing, updating, and implementing HR and Admin policies or programmes.

• Perform any other duties as assigned by the Manager, HR & Admin

JOB REQUIREMENTS

A) EDUCATIONAL, TRAINING AND EXPERIENCE

• Diploma in Human Resource Management or other-related field

• At least 2 years of experience in Human Resource

B) OTHERS

• Basic understanding of employment laws and HR policies
• Familiar with recruitment processes and HR documentation
• Knowledge of using HRIS systems is an advantage
• Ability to maintain HR records and handle confidential information
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Able to prepare HR reports and track HR data
• Good communication Skills
• Strong written and verbal communication
• Ability to address employee queries professionally
• Good interpersonal skills and customer service mindset

C) PERSONAL ATTRIBUTES

• Detail-oriented and organised
• Team player with positive working attitude
• Responsible and able to maintain confidentiality
• Proactive and willing to learn
• Able to manage time and work on multiple tasks