F&B Admin

Summary

The F&B Administrative Executive provides essential support to the Food & Beverage and Culinary teams by coordinating documentation, maintaining records, and facilitating interdepartmental communication for smooth daily operations. The role ensures that administrative tasks are efficiently handled, contributing to the overall functionality of the departments.

Job Responsibilities

• Perform clerical and administrative duties for the F&B and Culinary leadership teams.
• Maintain an organised filing system for departmental documentation.
• Receive, document, distribute, and follow up on work requests according to SOPs.
• Assist in preparing reports, presentations, meeting minutes, and other documents.
• Coordinate internal and external communication for the F&B and Culinary departments.
• Coordinate menu updates, costing sheets, and promotional materials for both teams.
• Assist in organising training sessions for both the service and kitchen teams.
• Collaborate with the Finance team to ensure accurate month-end closing.
• Assist with invoice processing, expense tracking, and budget monitoring for F&B and Culinary.
• Maintain updated records of departmental expenditures, supplier contracts, and purchase orders.
• Support F&B and Culinary events, promotions, and administrative projects.
• Ensure compliance with hotel policies and food safety regulations.
• Perform any other duties as assigned by management.

• Minimum 2 years of administrative experience, preferably in F&B or hospitality.
• Proficiency in MS Excel, Word, and PowerPoint.
• Strong communication and organizational skills.
• Detail-oriented with the ability to multitask in a fast-paced environment.
• Service-oriented mindset with a proactive approach.
• Ability to work both independently and as part of a team.

• 5-day Work Week.
• Duty Meals are provided.
• HEARTIST F&B Discount and/or Preferential Room Rates at worldwide Accor Hotels.
• Flexible Benefit – Dental/Optical/Vacation Expenses.
• Comprehensive Medical & Insurance Coverage.
• Local/Overseas Career Development & Growth Opportunities.