Facilities Project Assistant
Job Title: Facilities Project Assistant
Location: Kansas City, MO 64114
Contract length: 11-month Contract-to-Hire
Pay: $20/hr - $22.76/hr
Facilities Project Assistant Qualifications
Location: Kansas City, MO 64114
Contract length: 11-month Contract-to-Hire
Pay: $20/hr - $22.76/hr
Facilities Project Assistant Qualifications
- Bachelors degree recommended
- High School Diploma/GED Required or
- Applicable experience may be substituted for education requirements. Required
- Applicable office/clerical experience Preferred
- Proficient in Microsoft Word, Excel, Access and PowerPoint required
- General administrative support for company projects
- Organize and maintain project files, filing system and project communications
- Provide data entry for projects.
- Track status of projects and produce monthly progress reports
- Maintain tracking system for projects
- Use MaintainX and ServiceNow to monitor, update, and track work orders, preventative maintenance, and service requests
- Update record copies, engineering project documentation and changes
- Provide information to facilitate questions regarding projects and prepare research information
- Record minutes from Project Manager/team meetings
- Answer phones and direct calls
- Sort incoming mail
- Collect and distribute client bills and invoices
- Type memos, correspondence, reports and other documents as requested
- Coordinate travel arrangements and any other internal services for various project needs
- Prepare outgoing mailings and labels, including e-mail and fax
- Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup
- Schedule and set-up client interviews, presentations and other meetings as requested
- Order and maintain supplies
- Update the project calendar and roster
- Assist in clericals needs on projects
- Maintain data entry of project contact list and project execution plans
- Performs other duties as assigned
- Complies with all policies and standards