HR & Admin Assistant

We are seeking an HR & Admin Assistant to join our dynamic team. This is a contract position that plays a vital role in supporting our Human Resources and Administrative operations. You will play a vital role in ensuring the smoothday-to-day functioning of our HR and administrative departments, providing essential support to both our management team and employees across the organisation.

Key responsibilities

• Assist in recruitment by posting jobs, screening resumes, and coordinating interviews to support hiring processes
• Maintain and update employee records and HR databases to ensure accurate personnel information
• Support onboarding and offboarding processes to facilitate smooth employee transitions
• Prepare HR documents including employment contracts, confirmation letters, and reports for management and compliance
• Coordinate employee engagement activities and training sessions to promote workforce development
• Administer leave requests and maintain leave records accurately
• Manage office supplies and ensure efficient office operations to support daily business needs
• Schedule and coordinate meetings, appointments, and company events to optimize time management
• Maintain physical and digital filing systems for easy access and record keeping
• Liaise with vendors, contractors, and service providers to ensure timely delivery of services

What we'relooking for

• Proven experience working in an HR or administrative support role, ideally within a marine, logistics or similar operations-driven industry
• Strong organisational and time management skills with the ability to manage multiple priorities effectively
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint and Outlook)
• Excellent written and verbal communication skills with attention to detail and accuracy
• Knowledge of HR practices, employment legislation and data protection requirements
• Ability to maintain confidentiality and handle sensitive personnel information with discretion
• Proactive approach with the ability to work both independently and collaboratively within a team environment
• Customer service orientation and professional demeanour when interacting with employees at all levels
• A relevant qualification in Human Resources, Business Administration or similar field would be advantageous