Human Resource Officer

Job Description & Requirements

• Knowledge and skills in work pass applications, renewals, cancellations, procedures and processes.
• Familiarity with local employment regulations and good understanding of Part VI of the Employment Act.
• Prepare and publish job advertisements for new hires as required.
• Conduct interviews in collaboration with hiring managers.
• Prepare and issue employment contracts and conduct onboarding orientation for new employees.
• Conduct exit interviews for resigning employees.
• Ability to communicate clearly with all departments and stakeholders on human resource matters.
• Maintain employee personal files (P-files) and update employee profiles and personal particulars.
• Ensure all documents in employee P-files are complete and up to date.
• Manage employee attendance in the time management system.
• Compute final payments for resigning employees and submit tax clearance applications.
• Capture and monitor Foreign Worker Levy (FWL) records.
• Carry out statutory surveys as required.
• Manage and renew the company's insurance policies.
• Familiarity with HRIS system functions.
• Work closely with the HR Manager to manage affiliate company claims and related matters.
• Ensure all claims are submitted in accordance with the Company's HR policies and procedures.
• Administer and manage the e-Leave system.
• Generate reports as required and on monthly basis.
• Liaise and work closely with site administrative staff.
• Manage staff welfare.
• Submit claims for maternity leave, paternity leave, NS make-up pay, childcare leave, and other statutory benefits.
• Prepare schedules for performance appraisals and process increment letters and related documentation.
• All other HR-related matters.

Requirements:

• Nitec, Certificate in Office Skills, NTC Grade 2 or equivalent
• At least 3 years of relevant working experience in Human Resources.
• Adaptable and meticulous with strong attention to detail.
• Knowledge of the Employment Act.
• Good communication and problem-solving skills.
• Able to work independently with minimal supervision.
• Proficient in Microsoft Office applications, including VLOOKUP in Excel.