Operations Executive

Key Responsibilities

· Coordinate daily bunker operations and vessel schedules.

· Liaise with vessel masters, barge operators, surveyors, suppliers, and port authorities on bunker delivery arrangements.

· Monitor bunker loading and discharging activities to ensure operational efficiency and compliance.

· Prepare and verify operational documents including:

· Bunker Delivery Notes (BDN)

· Cargo documents

· Delivery reports

· Port documentation

· Statements of Facts (SOF)

· Track vessel movements and update customers on operational status.

· Ensure accurate recording of cargo quantities, fuel transfers, and inventory movements.

· Conduct spot checks and monitor bunker operations to ensure compliance with safety and regulatory requirements.

· Coordinate with internal departments on operational issues, claims, discrepancies, or delays.

· Handle post-fixture operational matters and resolve day-to-day operational challenges.

· Maintain proper documentation and filing of operational records.

· Prepare operational reports and provide timely updates to management.

· Support emergency response and incident handling when required.

· Ensure compliance with company policies, maritime regulations, and industry standards.

Requirements

· Diploma or Degree in Maritime Studies, Logistics, Supply Chain, Marine Engineering, or related disciplines.

· Minimum 3 years of relevant experience in bunker operations, shipping operations, tanker operations, or the maritime industry.

· Familiarity with Singapore port operations and bunker procedures is an advantage.

· Knowledge of maritime documentation and operational processes.

· Good communication and coordination skills.

· Ability to work in a fast-paced and operational environment.

· Strong problem-solving and multitasking abilities.

· Proficient in Microsoft Office applications.

· Able to work beyond office hours when operationally required.