Procurement Clerk II

Job Description

Job Title: Procurement Officer II

Department: Accounts Department

Reporting Relationship: Accountant

Summary of Responsibilities: The Procurement assistant He/she is responsible for assisting in all local and international purchases for the Port. He/she works
under the direct of the accountant and the supervision of the Procurement Officer I.

Job Responsibilities:

• Assist in purchase order preparation and inventory change orders.
• Assist in communicating with vendors to request quotes, confirming on lead times, negotiating basic terms, and following up on deliveries to freight forwarder.
• Assist in liaising with freight/shipping companies to consolidate cargo.
• Assist in liaising with brokers for clearing of shipments from customs and arranging delivery from warehouse to storeroom.
• Assist in monitoring inventory levels and coordinating with storeroom supervisor to place replenishment orders, including inventory spot checks.
• Assist in verifying invoices and support accounts payable by matching POs, item receipts, and invoices, addressing discrepancies.
• Assist in posting Accounts payables invoices including reconciliation with vendor statements
• Assist in preparation of wire transfers for payments for vendors
• Assisting in cost analysis and cost-saving initiatives. Identify opportunities for cost reduction without compromising quality.
• Providing administrative support to the procurement team as required. Schedule meetings, maintain calendars, and assist with correspondence.
• Assisting in application for exemption letters for international purchases,
• Assist in job costing preparation for all International Purchases.
• And any other duties assigned.

Job Qualifications/Requirements:

• Minimum of associate’s degree in accounting
• Proven experience as a procurement assistant or in a similar role is a plus

Skills/Competencies

• Strong command of accounting principles
• Able to work under pressure
• Maintain Confidentiality