Project Admin Executive (Electrical Construction)

Project Administration

• Provide administrative support to Project Managers and Site Supervisors.
• Prepare and maintain project documentation, including contracts, purchase orders, variation orders, quotations, and project reports.
• Coordinate project submissions, work schedules, and progress updates.
• Monitor project timelines and assist in tracking project deliverables.
• Attend project meetings and prepare meeting minutes when required.
• Liaise with clients, consultants, subcontractors, suppliers, and internal departments.
• Maintain proper filing and documentation for all project records.
• Assist in preparing claims, progress reports, and project close-out documentation.

Purchasing & Procurement

• Source, obtain, and evaluate quotations from suppliers and vendors.
• Prepare Purchase Orders (POs) and ensure compliance with company procurement procedures.
• Procure electrical materials, equipment, tools, and site consumables according to project requirements.
• Coordinate delivery schedules to ensure materials arrive on site on time.
• Monitor stock levels and maintain procurement records.
• Follow up with suppliers on delivery status and resolve supply-related issues.
• Verify supplier invoices, delivery orders, and purchase documentation.
• Support cost control initiatives by obtaining competitive pricing and negotiating with suppliers.

Requirements

• Diploma or Degree in Business Administration, Supply Chain Management, Engineering, or related discipline.
• Minimum 2 years of relevant experience in project administration and procurement.
• Candidates with experience in Electrical, Construction, M&E, or Engineering industries will be highly preferred.
• Proficient in Microsoft Office applications, especially Excel and Word.
• Experience using ERP, accounting, or procurement systems is an advantage.
• Strong organizational, communication, and coordination skills.
• Able to work independently and manage multiple tasks simultaneously.
• Meticulous, responsible, and able to meet project deadlines.

How to apply:

1. Interested candidates are welcomed to email a comprehensive resume, stating current and expected salary and date of availability to: alice.kok@hph-engrg.com.sg
2. Remuneration and appointment will commensurate with qualifications and experience
3. We regret that only shortlisted candidates will be notified