Project Assistant

Job Summary

We are seeking a responsible and motivated Project Assistant to support Managing Director in Operations & Sales for Singapore elevator/lift projects by assisting in quotations, coordination, documentation, logistics, and site activities.

Responsibilities

• Prepare accurate quotations, tenders, and sales documents to support project acquisition efforts
• Provide administrative support to the Operations & Sales Department to maintain smooth workflow
• Coordinate with clients, contractors, consultants, suppliers, and site personnel to facilitate project progress
• Assist in scheduling projects and coordinating site activities to meet deadlines effectively
• Manage logistics, shipping, and delivery arrangements to ensure timely availability of materials
• Maintain accurate project documentation and records for compliance and future reference
• Support project submissions and coordination to fulfill client and regulatory requirements
• Monitor day-to-day operations and project status to ensure timely completion
• Perform ad-hoc duties assigned by Management to support evolving business needs

Preferred competencies and qualifications

• Diploma or equivalent qualification preferred
• Experience in construction, engineering, or elevator/lift industry is advantageous
• Proficient in Microsoft Office applications to produce reports and correspondence
• Basic knowledge of AutoCAD (ACAD) preferred for understanding technical drawings
• Ability to interpret shop drawings and as-built drawings at construction sites
• Knowledge of project coordination and documentation practices
• Experience handling quotations and customer communications
• Familiarity with Singapore construction site practices
• Ability to read technical drawings and project plans
• Strong organizational and communication skills to coordinate multiple parties and manage timelines
• Responsible, proactive, and able to work independently