Purchasing Supervisor

• Procure spare parts and service-related materials to support Service operations; ensure timely sourcing to meet SLA requirements.
• Manage service supplier contracts: monitor expiry/renewal, track contract terms, and ensure compliance with agreed rates and SLAs.
• Control and reconcile Service inventory: maintain stock records, perform periodic counts, flag slow/critical items, and initiate replenishment.
• Supervise Purchasing Administration functions: oversee PO issuance, vendor confirmations, filing, and vendor master data accuracy.
• Liaise with suppliers on service delivery and quality issues; coordinate returns, warranty claims, and corrective actions.
• Support Project teams by updating new project records and maintaining project status trackers in Excel.
• Handle project administration tasks: process delivery orders, track shipments, and coordinate material handovers to site.
• Support Project billing: compile and submit required documents to Finance, upload records into Paradigm (or internal ERP), and follow up on billing status.
• Provide monthly reporting to Accounts: prepare supplier contract reports, spend summaries, and contract performance metrics.
• Maintain and update project reports and procurement dashboards to reflect PO status, delivery timelines, and variances.
• Coordinate with internal stakeholders (Service, Project, Finance, Accounts) to resolve procurement, invoicing, and contract discrepancies.
• Ensure procurement activities adhere to company policies, approval workflows, and documentation standards.

Requirement
Job Requirements — Technical Purchaser

• Diploma or Degree in Engineering or business administration or Information Technology or equivalent technical qualification.
• 2+ years procurement or purchasing experience, preferably supporting service/spare-parts and project teams.
• Good understanding of mechanical/electrical parts, assemblies, and service components to evaluate specifications and suppliers.
• Experience with contract management, inventory control, and vendor performance monitoring.
• Hands-on experience with ERP/Procurement systems and proficiency in Excel (VLOOKUP, pivot tables, dashboards).
• Familiarity with procurement workflows: PO creation, delivery order processing, goods receipt, invoicing, and billing documentation.
• Basic knowledge of project billing processes and ability to prepare/submit supporting documents to Finance.
• Good negotiation, vendor liaison, and stakeholder management skills (Service, Projects, Accounts, Finance).