Sales and Office Administrator

Key Responsibilities

To handle day-to-day sales documentation, logistics coordination, and general office administration across the company’s business entities.

Sales Documentation & Data Entry (Core Duty)
1. Transaction Processing: Issue Purchase Orders (PO), Delivery Orders (DO), and Commercial Invoices (CI) using the Globe3 ERP system for the company’s business entities..

2. Platform & Inventory Management: Maintain and update online platform listings, track inventory movements, and organise digital/hardcopy audit folders.

3. Billing Coordination: Send billing documents to clients and suppliers; follow up on signed DOs to ensure prompt invoicing.

Logistics & Operations Support
1. Local Delivery Coordination: Team up with the Operations and Logistics units to arrange local trucking, shipping agents, and third-party transporters. (more like a middle-person to coordinate)

2. Documentation & Checklists: Prepare physical documentation and checklists for the sales and operations teams, if needed.

Office Administration & Reception
1. Will be seated at Reception table and provide minimal reception duties required - answer incoming calls, open door, receiving incoming mails etc.

2. Provide administrative support to HR as & when needed (i.e. office pantry & company events)

3. Assist with office meeting room bookings and reservations

4. Any other ad-hoc administrative tasks

Job Requirements

• Education: Minimum "O" Level / "A" Level / ITE / Diploma or equivalent.
• Experience: Minimum 1 year of experience in sales admin, logistics support, or a related role.
• Technical Skills
  - Proficient in Google Workspace and Microsoft Office.
  - Experience with ERP systems (Globe3) and in-house sales tracking tools is highly preferred.
  - Familiarity with project management tools like Basecamp (for documentation and meeting minutes) is a plus.
• Stakeholder Management: Comfortable coordinating with multiple internal and external parties (Sales, Logistics, Finance, Operations, and Shipping partners).
• Core Competencies: Strong organisational skills, keen attention to detail, and a professional communication style.
• Work Style: Able to work independently, prioritise tasks, and thrive in a fast-paced environment.

We regret to inform that only shortlisted candidate will be contacted.