Sales Coordinator

Reporting to the Director of Sales , the essential responsibilities and duties of the position include, but are not limited to:

• Managing and tracking incoming telephone, email, and online sales inquiries directing to the appropriate Sales Manager
• Checking availability for both guest rooms and function space
• Under direction from the Sales Managers, creating proposals and estimates and preparing formal contracts based on individual client’s needs
• Blocking guest rooms and function spaces in property management software
• Making reservations for dining outlets arranged as part of client’s booking
• Consulting General Manager, Conference Services and Chef for unique requests and pricing
• Copying and distributing all pertinent data concerning booked activities to appropriate departments
• Managing follow-up correspondence requests for both proposals and contracts
• Scheduling and conducting site inspections with prospective wedding clients
• Preparing a variety of weekly and monthly Sales reports
• Maintaining Sales collateral and creating and updating Power Point presentations for Sales and Conferences department
• Attending weekly Sales and Conferences meeting, communications meeting and monthly Health & Safety meeting
• Providing administrative assistance as required to Sales Managers and Director of Sales and Marketing
• Additional related tasks as assigned

• Post-secondary education in business is an asset
• Minimum 1 year of experience performing administrative work
• Previous hospitality experience
• Strong computer skills with competency in Microsoft Excel, Word and Outlook
• Excellent verbal and written communication skills
• Demonstrates high attention to detail
• Self-directed and efficient with excellent time management skills
• Excellent organizing skills with the ability to successfully manage multiple tasks simultaneously
• Capable of working effectively while under pressure

Our Diversity & Inclusion Commitment:

We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.