1y Senior Executive Assistant (West, Up to 3k) #HFT

Mon-Fri, Office hours!

Job Description:

Recruitment Administration and P-filing

• Create, name, and file all temp P-file documents per naming convention

• Review and verify that all recruitment documents are completed; flag exceptional cases to MMO-PIC

• Update SRIRACHA (MOHH SRs to ACs) and OH-MMO (external hires) dashboards with remarks, where necessary

• Update tracking files to track foreign-trained specialists and agency hires upon receipt of new candidates

• Maintain running list of documents tracker for all specialist hires

Liaison with New Hires

• Schedule pre-employment medical check-ups and review medical reports to confirm fitness for work and vaccination completion

• Send Welcome emails to all new hires on Day 1

• Prepare join dates of specialist hires per month and embed necessary attachments into excel for team’s monthly discussion

Correspondence & MOHH Coordination

• Liaise with MOHH on employment history verification for MOHH SRs to ACs

• Work with GSS to pfile MOHH’s replies

Calendar & Meeting Management

• Booking of meeting rooms via Outlook/resource booking portal

• Sending of calendar invites and reminders (MOHH cut-off timeline for AC transfers, Medical HR Taskforce, GCMB-GCHRO-MMO meetings, MMO meetings, ad-hoc meetings)

Department Projects & Logistics (e.g. MMO Engagement, TPM)

• Create EDMs for events and provide periodic attendance updates

• Track RSVPs and maintain attendance tracker

• Arrange beverages and food logistics for events

• Support overall event timeline management

General

• Perform any ad-hoc duties assigned by supervisor and/or team

Requirements:
• A Diploma in Business Administration, Management, or a related field.
• 5+ years of proven experience providing high-level support to C-suite executives, directors, or ultra-high-net-worth (UHNW) individuals.

For interested candidates, please submit your latest resume to jacquelinefong@recruitexpress.com.sg

Jacqueline Fong Hsin Ting (R21103226)

Recruit Express Pte Ltd

Company Reg. No. 199601303W

EA License Number: 99C4599