Administractive Executive

Company Overview

The client is located in Singapore’s prime CBD at Raffles Place, providing professional administrative services that support corporate operations and enhance organizational efficiency.

Job Summary

Provide professional front-of-house and administrative support to uphold corporate image, manage communications, coordinate office operations, and facilitate inter-departmental collaboration in a dynamic business environment.

Responsibilities

• Greet visitors professionally to uphold and enhance the company’s corporate image and reputation
• Manage all incoming calls and inquiries, ensuring timely responses and accurate routing of information to relevant parties
• Oversee daily office maintenance, manage pantry and stationery inventory, and coordinate procurement activities to ensure smooth office operations
• Manage document distribution, filing, and archiving to maintain organized records and support operational efficiency
• Coordinate meeting schedules and room bookings to optimize resource utilization and support team collaboration
• Facilitate effective communication and coordination across departments and stakeholders to support business processes
• Provide administrative support for management-assigned tasks and handle ad-hoc requests promptly and efficiently
• Utilize MS Excel to perform data reconciliation tasks, ensuring accuracy and reliability of information

Preferred competencies and qualifications

• Experience in foreign trade or international trading environments
• Prior experience in human resources (HR) administration