ADMINISTRATIVE ASSISTANT (TITLE 5)
THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION. This National Guard position is for a ADMINISTRATIVE ASSISTANT (TITLE 5), Position Description Number T5935000 and is part of the IL HRO AR, National Guard.
As a ADMINISTRATIVE ASSISTANT (TITLE 5), GS-0303-7, you will provide technical and administrative assistance for programs within the HRO area of responsibility. Major Duties - This is NOT an all-inclusive list: Maintains the appointment schedule for the HRO and the DHRO. Schedules appointments and meetings, independently, based upon personal knowledge of their workload and current issues of importance. Advises the HRO and the DHRO of scheduled appointments and furnishes information from files or schedules briefings by others in preparation for scheduled meetings. Prepares required slides for meetings. Receives visitors and telephone calls for the HRO. Professionally handles business matters and gives out administrative and readily available substantive information to callers in supervisor's absence, refers matters to the appropriate branch and maintains a record of events including official visitors, decisions to be made upon return, unfinished business requiring attention, and related matters. Assists in the development of policy letters which may require researching applicable directives from higher authority, to ensure that no conflict will result from issuance of new policy. Coordinates draft policy with other staff directorates prior to submission for final review and approval. Advises other administrative personnel of latest HRO directives regarding administrative procedures. Reviews incoming correspondence, publications, regulations, and directives, which may affect the HRO, or programs within the HRO's purview relative to both the Army and Air National Guard. Establishes controls on accountable mail and determines distribution and routing of incoming correspondence while retaining items of special importance for the personal attention of the HRO and the DHRO. Provides limited technical assistance to Human Resources Specialists within the office and to managers, supervisors, and technicians of the serviced organization for a wide range of human resources matters.
Federal employment suitability as determined by a background investigation. Subject to provisions of DoD Priority Placement Program. https://www.dcpas.osd.mil/sites/default/files/2021-09/PPP%20Handbook%20-%20Nov%202019.pdf This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position. IAW The Fair Chance Act, Agency employees may not request criminal history information at the point of initial application, upon receipt of an application, or prior to, during or after a job interview. If an Optional Form (OF) 306, Declaration of Employment is submitted prior to the point of a conditional offer, questions related to background information section may not be asked. Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours outside of the normal duty day. This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration. Head of Agency requests to exceed 14 days in a calendar year must be approved in advance by the National Guard, Director of Manpower and Personnel (NGB-J1). May be required to successfully complete a trial period. Participation in direct deposit is mandatory.