Administrative Executive

Administrative Executive

Ho & Wee LLP is a boutique Singapore law firm. We are looking for a reliable and organised Administrative Executive to join our team. Salary will be commensurate with experience.

Responsibilities

• Provide general administrative and secretarial supportto the lawyers.

• Draft and prepare correspondence, basic legaldocuments, and standard forms under the supervision of lawyers.

• Matter management: maintaining client database,conducting conflict checks, and opening and closing of files.

• Data entry and filing of documents (physical andelectronic).

• Conduct KYC checks and maintain proper client duediligence records in accordance with firm procedures.

• Prepare bills and assist with billing matters.

• Monitor deadlines and lawyers’ schedules.

• Manage day-to-day office operations, includingattending to phone calls, receiving visitors, and handling general enquiries ina professional manner.

• Collect, sort, and distribute mail; liaise withdespatch and courier services.

• Manage purchasing and maintenance of office supplies(stationery, pantry, etc.).

• Co-ordinate with third-party service providers such asIT.

• Assist in archiving and retrieval of files.

• Responsible for office cleanliness and maintenance.

Requirements

• Minimum Diploma, preferably in Business Administrationor a related field.

• Minimum 3–4 years of administrative experience in aSingapore law firm or professional services firm.

• Familiarity with KYC procedures and client file openingprocesses.

• Good command of written and spoken English.

• Proficient in Microsoft Office applications (Word,Excel, and Outlook).

• Meticulous, well-organised, and able to work under timeconstraints; must be prepared to work beyond office hours when required.

• Motivated, pro-active, and a team player.

• Able to multi-task, prioritise, and work independentlyin a fast-paced environment.

Eligibility

Singapore Citizens and PermanentResidents only.

How to Apply

Interested applicants are invited to write in with their résumé and expected salary to jobs@hoandwee.com.Please note that only shortlisted applicants will be notified.