Inbound Administrator

Job Summary

The Inbound Admin is responsible for supporting inbound logistics operations by managing documentation, coordinating shipments, maintaining accurate inventory records, and ensuring timely receipt of goods into the warehouse. The role requires strong attention to detail, system accuracy, and coordination with internal and external stakeholders.

Key Responsibilities

Inbound Operations Support

• Coordinate and schedule inbound deliveries with Business Unit, transporters, and forwarders

• Monitor daily inbound shipment status and ensure adherence to delivery schedules

• Support receiving team by preparing required documentation for goods receipt

• Process incoming shipment documentation (e.g., Delivery Orders, Packing Lists, Invoice verification)

• Perform system transactions (e.g., Goods Receipt in EWM/ERP systems

• Ensure accurate data entry of inbound shipments and inventory updates

• Maintain proper filing and record-keeping

• Ensure accurate inventory updates following receipt of goods

• Report discrepancies between physical stock and system records to Supervisor/ Executive

• Communicate delays, discrepancies, or issues in inbound shipments proactively

• Support audit requirements and compliance checks

• Prepare daily/weekly inbound reports and KPI tracking

• Monitor inbound performance metrics such as on-time delivery, accuracy, and volume

Key Requirements

Experience

• 1–3 years of experience in warehouse operations or logistics administration preferred

Technical Skills

• Experience with EWM/ERP systems

• Proficient in Microsoft Excel (basic formulas, data entry, reporting)

Soft Skills

• Strong attention to detail and accuracy

• Good communication and coordination skills

• Ability to work in a fast-paced warehouse environment

• Problem-solving mindset and ability to handle discrepancies

• Experience in high-volume distribution centers

Working Details

• Based in warehouse/distribution center environment

• Working Location: 47 Jalan Buroh

• Working shifts: 7am - 4pm, 10am - 7pm, 1pm - 10pm

• Working days: 5.5 days