Sr Executive/Asst Manager, Estate

Job Role Overview

Lead and supervise a team of Estate staff in the smooth running of the Estate operations to achieve optimal effectiveness and efficiency.

Job Responsibilities

1. Operations Responsibilities

· Work closely with event coordinators from respective departments by providing logistical support, storage and space maintenance.

· Manage security card access system and a team of contracted security guards

· Review and update processes, policies and procedures in compliance with regulations and required standards for facility management.

· Manage and contract the use of SBC facilities and utilities with external parties for rental, lease and extended use of dormitories, apartments, worship hall, classrooms etc)

· Ensure proper security protocols, access card systems and security monitoring measures are in place and enforced throughout the premise.

· Manage a team of cooks who would provide meals to employees and students.

2. Estate Responsibilities

· Plan and manage College’s building facilities effectively (i.e. offices, classrooms, dormitories, canteen, carpark, landscaping etc), including operations, security and fire-safety.

· Conduct fire drills and other fire safety matters, and carry out regulatory submissions as required.

· Identify and drive improvement projects and manage facilities upgrade and cost control.

· Maintenance of building facilities: water systems, electrical and solar power systems, air-conditioning systems and other equipment to ensure safety and business continuity.

· Handle procurement of materials and services to justify for cost-effectiveness.

· Manage and update contracts and licenses renewals to ensure no lapses in maintenance schedules, validity of contracts, licenses and lifespan of equipment and parts.

· Source, engage and coordinate contractors, builders, architects etc for renovation or rectification work.

· Compile quarterly report, asset listings and budget proposal.

· Manage and mentor student helpers.

· To attend promptly (including after office hours) to emergencies such as power failure, water leakage.

3. Maintenance Supervisor Responsibilities

· Daily facilities check, identify rectification work and track resolutions progress to ensure safety, smooth and timely resolutions.

· Brief and assign daily repair/maintenance tasks to onsite maintenance technicians.

· Lead and monitor the repair work and work solutions progress.

· Physical and online procurement of spare parts for repairs.

· Maintain inventory stock of spare parts for repairs.

· Update and submit monthly maintenance checklists.

4. Other Responsibilities

· Support Facilities Subcommittee and Campus Redevelopment Committee administratively

· Any other duties and assigned by Senior Director Administration

Job Specifications

· Degree in Mechanical, Electrical or Civil Engineering or Facilities Management discipline preferred

· Minimum 5 years’ experience in facilities maintenance, including 2 years in College setting preferred

· Hold a detailed understanding of building procedures and infrastructure

· Proven experience of having a flexible approach and the ability to work under pressure

· A working appreciation of contracts and contract management

· Track record of leading, motivating and developing teams

· Flexible in working hours to meet the needs of the College

· Understanding of related trades in ACMV, Mechanical, Electrical, Building and BASCO/FRC

· Basic knowledge of space planning and utilisation would be good to have

· Good stakeholder management and able to engage with Senior Management confidently

· Able to attend in the event whereby the breakdown requires after office hours and/or weekends.

· Possess certification of Fire Safety Manager (SCDF) will be advantageous

· Ability to take initiative and effectively operate with general direction.

· Excellent written and verbal communication skills.

· Strong organisational and analytical skills.

· Independent, able to work with minimum supervision and have a good understanding of critical workflow

· Pro-active, ability to prioritize work and provide efficient and timely service to achieve desired results