Administrative Assistant (HR & Admin)

Responsibilities:

• Maintain an organised and efficient filing system including monthly offsite archiving to ensure document accessibility and compliance.
• Verify invoice accuracy and process cheque payments to support timely financial transactions.
• Coordinate maintenance and repairs for office equipment and facilities.
• Manage access control by overseeing office keys for meeting rooms, ensuring security and availability.
• Monitor inventory levels of office refreshments, stationery, business cards and printing materials and coordinate timely procurement.
• Maintain and update the telephone list on the shared drive, ensuring availability and accessibility in all meeting rooms for staff use
• Liaise with vendors to activate or terminate phone lines.
• Arrange delivery of gifts and wreaths to support corporate and employee relations initiatives.
• Supervise and coordinate the duties of Dispatchers and Drivers, ensuring continuous coverage and operational efficiency, including providing relief support during their absence.
• Collaborate with the Recreation Club and HR Department to support office events and festivals.
• Carry out duties assigned by management.

Requirements:

• Diploma in Human Resources, Business Studies or related discipline.
• Prepare to take up Certificate In General Insurance (CGI) exam if required.
• Proficient in Microsoft Office applications.
• Strong communication skills to build effective relationships across all organisational levels.
• Demonstrate ethical conduct, reliability and interpersonal skills to foster a collaborative work environment.